About ProInvest Capital PLC

ProInvest Capital PLC is an Ethiopian investment banking and advisory firm established in line with the Capital Market Proclamation. The firm provides transaction advisory, securities investment, and financial consultancy services that support Ethiopia’s emerging capital markets.

ProInvest is committed to operational excellence, regulatory compliance, and professional service delivery. To support its growing operations, the firm is seeking a reliable and detail-oriented Administrative Assistant to provide comprehensive administrative and office support.

Job Summary

The Administrative Assistant is responsible for providing day-to-day administrative, clerical, and office coordination support to ensure the smooth and efficient operation of ProInvest Capital PLC. The role requires strong organizational skills, professionalism, discretion, and the ability to handle multiple tasks in a fast-paced, regulated environment.

Job Requirements

Education:

• Diploma or Bachelor’s Degree in Business Administration, Management, Office Administration, or with related field of study

Experience:

• Minimum of 1–2 years of relevant administrative or office support experience.

• Experience in a financial institution, consulting firm, or corporate environment is an advantage.

Quantity Required: 2

 Duties and Responsibilities

Office Administration and Support

• Provide general administrative and clerical support to management and staff.

• Manage office correspondence, including emails, letters, and document preparation.

• Receive, record, and distribute incoming calls, messages, and visitors professionally.

• Maintain office calendars, schedules, and meeting arrangements.

• Organize meetings, prepare agendas, take minutes, and follow up on action points.

Documentation and Record Management

• Prepare, format, and file official documents, reports, and correspondence.

• Maintain organized and secure electronic and physical filing systems.

• Ensure proper documentation and record-keeping in line with company policies.

• Assist in maintaining contracts, licenses, and regulatory documentation.

Logistics and Office Operations

• Coordinate office supplies procurement and maintain inventory records.

• Support travel arrangements, logistics, and accommodation bookings when required.

• Assist in managing office equipment and liaise with service providers for maintenance.

• Ensure office facilities are well organized and operational at all times.

HR and Administrative Coordination

• Support basic HR administrative functions such as attendance tracking and leave records.

• Assist with staff onboarding documentation and administrative follow-ups.

• Support payroll and staff reimbursement documentation as required.

Compliance and Confidentiality

• Handle sensitive information with discretion and confidentiality.

• Adhere to internal policies, procedures, and professional standards.

• Support compliance with regulatory and administrative requirements where necessary.

Skills and Competencies

• Strong organizational and time-management skills.

• Proficiency in Microsoft Word, Excel, PowerPoint, and email communication.

• Excellent written and verbal communication skills in English and Amharic.

• High level of professionalism, reliability, and attention to detail.

• Ability to multitask and work under minimal supervision.

• Strong interpersonal skills and a service-oriented mindset.

How To Apply

Submit your updated cv, cover letter and copies of academic and work credentials via email: uib.hiring@gmail.com

For more information, contact us at: +251116684635

Note: Female applicants only

Job Requirements Diploma or Bachelor’s Degree in Business Administration, Management, Office Administration, or with related field of study with relevant work experience How to Apply Submit your updated cv, cover letter and copies of academic and work credentials via email: uib.hiring@gmail.com Note: Female applicants only For more information, contact us at: +251116684635