About Us

Edomias International Plc is the Premier Human Resource solutions provider in Ethiopia serving clients for nearly 20 years. We invite qualified applicants for the position of Administrative Executive.

Job Summary

The candidate will proactively manage general administration activities and maintain records of day-to-day operations and undertake responsibilities for sourcing, procurement, maintenance, and invoice processing of office supplies, facilities, and amenities.

Job Requirements

• Education: Bachelor's Degree in any field of study

• Experience: 2- 6 years of experience

• Quantity Required: 1

• Level: P5/ P6 (Executive/Senior Officer/Officer/ Trainee Equivalent Grade)

• Reporting to: Regional Manager – Administration

• Geographical Location: Varies depending on the region

Duties and Responsibilities

Administrative Operations & Cost Control

• Manage daily administration, optimizing expenses for maintenance, utilities, communication, hospitality, and office supplies.

• Oversee office infrastructure maintenance, fixtures, and equipment, representing administration during audits.

• Supervise communication systems, including video conferencing, landlines, mobiles, and digital infrastructure.

Procurement & Financial Management

• Implement and ensure compliance with contracts negotiated with service providers.

• Procure and manage stationery, food, corporate gifts, and other business supplies.

• Maintain expense records, process invoices, and manage claims and recoveries.

• Process material management payments through SAP, ensuring compliance with VFAR and purchase policies.

• Manage petty cash, prepare vouchers, and handle payments for cellular services, entertainment, and vendors.

Facility Management & Compliance

• Coordinate with employees, vendors, and contractors for office procurement, repairs, and maintenance.

• Maintain financial reports, audits, and office operations documentation.

• Ensure ISO 14001 compliance for environmental sustainability, managing power, cooling systems, and amenities.

• Adhere to the company's administration SOPs, Global Information Security Policies, and Code of Conduct.

• Ensure license and certification compliance, renewing vendor contracts on time.

• Manage maintenance contract renewals and vendor relationships.

• Oversee premises handover and takeover at lease expiry, ensuring clearance certificates.

• Address inquiries and provide troubleshooting support to ensure customer satisfaction.

Sustainability:

•  Promote judicious use of natural resources

• Adhere to the organization’s environment, health, and safety policies, objectives, and guidelines. Anti-Bribery Management Systems (ABMS)

• Follow the ABMS roles and responsibilities details as prescribed on the ABMS manual. a. Understanding of ethical standards and the importance of integrity in business practices.

Skills & Competencies

Critical Competencies

Behavioral Competencies

• Communication (L1)

• Teamwork & Collaboration (L1)

• Diversity, Equity, and Inclusion Orientation (L1)

• Quality & Service Orientation (L1)

• Delivering Results (L1)

Functional Competencies

• Liaising (L1)

• House Keeping (L1)

• Stationary Management (L1)

• Procurement (L1)

How To Apply

Submit only your application letter and CV via email to edomias.employment@jobsinethiopia.net, clearly indicating “Administrative Executive” in the email subject line.

Only short listed candidates will be contacted.

Job Requirements Bachelor's Degree in any field of study with relevant work experience Duties and Responsibilities - Manage daily administration, optimizing expenses for maintenance, utilities, communication, hospitality, and office supplies. - Oversee office infrastructure maintenance, fixtures, and equipment, representing administration during audits. - Implement and ensure compliance with contracts negotiated with service providers. - Procure and manage stationery, food, corporate gifts, and other business supplies. - Coordinate with employees, vendors, and contractors for office procurement, repairs, and maintenance. - Maintain financial reports, audits, and office operations documentation. How to Apply Submit only your application letter and CV via email to edomias.employment@jobsinethiopia.net, clearly indicating “Administrative Executive” in the email subject line.