Job Summary

ATTA Trading Plc, a member of ATTA Group, is a reputable construction company engaged in high-rise building construction and ICT infrastructure projects across Ethiopia.

We are seeking a highly organized, proactive, and detail-oriented Administrative Secretary to provide comprehensive administrative and secretarial support to management and ensure the smooth day-to-day operation of the office. The role requires strong communication, coordination, and documentation skills, as well as the ability to manage multiple tasks efficiently.

Job Requirements

Education:

• Diploma or Bachelor’s Degree in Secretarial Science, Office Administration, Business Administration, or with related field of study

Experience:

• Minimum of 5 years of relevant experience in a similar role as a secretary or administrative assistant

• Experience working in a construction or engineering company

Workplace: Head Office, Addis Ababa

Employment Type: Full-Time

Quantity Required: 2

Salary: Based on company salary scale

Age: 25 to 35

Duties and Responsibilities

Administrative & Secretarial Support

• Manage and organize all incoming and outgoing correspondence, including emails, letters, memos, and official documents.

• Draft, edit, and format professional letters, reports, and official communications in a timely manner.

• Maintain accurate and well-organized filing systems (both electronic and hard copy).

• Ensure proper documentation and archiving in accordance with company standards.

Scheduling & Coordination

• Schedule meetings, appointments, and manage calendars for management staff.

• Prepare meeting agendas, take minutes, and follow up on action items.

• Coordinate internal and external meetings, including logistics and documentation.

• Arrange travel schedules, accommodation, and related logistics when required.

Communication & Front Office Management

• Handle incoming phone calls, emails, and visitors in a professional manner.

• Act as a communication link between management and internal/external stakeholders.

• Ensure timely dissemination of information across departments.

Office Management

• Monitor office supplies and ensure timely procurement and availability.

• Maintain cleanliness and organization of the office environment.

• Support general office operations and administrative functions.

Confidentiality & Compliance

• Maintain strict confidentiality of sensitive company information and documents.

• Ensure compliance with company policies, procedures, and administrative standards.

Additional Responsibilities

• Perform other duties as assigned by management to support organizational goals

Skills & Competencies

• Excellent written and verbal communication skills

• Strong organizational and time management abilities

• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook)

• Ability to draft high-quality professional correspondence and reports

• Strong multitasking ability and attention to detail

• Good interpersonal and teamwork skills

• Ability to work under pressure and meet deadlines

• High level of integrity, professionalism, and confidentiality

• Strong command of English (written and spoken)

• Ability to work independently with minimal supervision

• Proactive attitude with strong problem-solving skills

Performance Expectations

• Timely and accurate handling of correspondence and documentation

• Effective coordination of meetings and communication

• Proper record management and document control

• Professional representation of the company in communications

How to Apply

Submit your application and CV along with supporting documents via email: attatradingplc@gmail.com

Note: Applicants must clearly state “Administrative Secretary" in the subject line of their email and candidates with strong documentation and communication skills will be given priority. Female applicants are highly encouraged to apply.

Only shortlisted candidates will be contacted.

Job Requirements Diploma or Bachelor’s Degree in Secretarial Science, Office Administration, Business Administration, or with related field of study with relevant work experience Duties and Responsibilities - Draft, edit, and format professional letters, reports, and official communications in a timely manner. - Maintain accurate and well-organized filing systems (both electronic and hard copy). - Schedule meetings, appointments, and manage calendars for management staff. - Prepare meeting agendas, take minutes, and follow up on action items. - Ensure timely dissemination of information across departments. - Support general office operations and administrative functions. How to Apply Submit your application and CV along with supporting documents via email: attatradingplc@gmail.com Note: Applicants must clearly state “Administrative Secretary" in the subject line of their email and candidates with strong documentation and communication skills will be given priority. Applicants must be between 25 to 35 years old and female applicants are highly encouraged to apply.