Country Office: Ethiopia

Work Base: Country Office, Addis Ababa, Ethiopia.

Availability: As Soon As Possible

Contract Duration: 6 months with possibility of extension

Reports to: Administrative and Finance Coordinator.

 

About Première Urgence Internationale

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ who are victims of marginalization and exclusion, or who are affected by natural disasters, wars and economic collapses, by addressing their fundamental needs. Our aim is to provide emergency relief to uprooted people to help them recover their dignity and regain self-sufficiency.

Première Urgence Internationale is an NGO resulting from the merger of Aide Médicale Internationale (AMI, created in 1979) and Première Urgence (PU, created in 1991) in 2011. It then adopted the name of Première Urgence – Aide Médicale Internationale (PU-AMI). In 2015, the NGO adopted officially the name of Première Urgence Internationale (PUI). PUI Headquarters is located in Paris region. Currently, the organization is providing humanitarian assistance in 24 countries of which 11 are in Africa and the rest are in Europe, the Middle East, Asia and Latin America.

 

PUI'S STRATEGY AND PRESENCE IN ETHIOPIA.

Première Urgence Internationale (PUI) has operated in Ethiopia since 2022, providing humanitarian assistance to people affected by conflict, displacement and climate-related shocks. Registered with the Authority for Civil Society Organizations (ACSO), PUI works to address humanitarian needs and improve access to essential services for vulnerable communities.

PUI implements integrated Health, Nutrition and Protection Programmes in the Afar, Amhara and Benishangul-Gumuz regions, including North Wollo and East Gojjam Zones in Amhara. PUI works with government authorities, UN agencies and national and international non-governmental organizations to improve access to quality services and strengthen the resilience and well-being of crisis-affected communities.

PUI continues to assess needs and expand its response where humanitarian gaps persist. The organization is committed to delivering principled, needs-based assistance in accordance with the humanitarian principles of humanity, neutrality, impartiality and operational independence.

Overall Objective:

The Deputy Finance Coordinator is involved in the sound financial and budgetary management of the mission under the supervision of the Administrative and Financial Coordinator.

 

He/She is responsible for the mission's accounting and ensures compliance with internal PUI procedures and external donor and statutory requirements. He/She serves as the lead operational person for statutory financial reporting to local authorities (e.g., ACSO, tax authorities) and manages all pre-audit preparations, voucher verification, and document transmissions to support the Administrative and Financial Coordinator (who acts as the main audit focal point).

 

RESPONSIBILITIES AND AREAS OF ACTION

• Financial and Budgetary Management: Participates in the proper management of the financial and budgetary aspects of the mission, including donor budget proposals, monthly budget follow-up (FFU), and external donor reporting.

 

• Accounting and Cash Management: Responsible for accounting, cash-flow forecasting, Saga software management and monthly financial closure for the mission.

 

• Statutory Compliance & Local Reporting: Leads the operational preparation and submission of annual financial reports required by local statutory authorities.

 

• Audit Support & Internal Control: Supports the Administrative and Financial Coordinator during internal, donor, and statutory audits by managing audit documentation, sample retrieval, and voucher verification.

 

• Coordination and Representation: Centralizes and disseminates financial information within the mission and to HQ. Represents the association in dealings with partners, statutory authorities, and financial networks as delegated by the Administrative and Financial Coordinator.

 

• Supervision and Management: Participates in supervising, recruiting, and building the technical capacity of the admin and finance team across capital and base offices.

 

• WD Timesheet Import & FFU Allocation Support: Assists with extracting and importing timesheet files into WD based on active running project codes, verifying percentage allocations against active grants, updating the monthly Budget Follow-Up (FFU) files, and cross-checking final staff timesheet allocations before distribution.

 

SPECIFIC OBJECTIVES AND ASSOCIATED ACTIVITIES

 

1. PARTICIPATE IN THE SOUND FINANCIAL AND BUDGETARY MANAGEMENT OF THE MISSION

• Financial Controls & Compliance:

1. Update monitoring charts to ensure the financial equilibrium of the mission and prevent financial risks.

2. Ensure the implementation and correct use of PUI financial, accounting, and budgetary procedures and management tools throughout the mission.

3. Brief new international and national staff on financial procedures and organize ad hoc trainings when necessary.

4. Ensure expenditure procedures are strictly respected, implement internal control systems, and participate in validating procurement files.

Audit Support & Management:

1. Support the Administrative and Financial Coordinator (the primary audit focal point) during all financial audits at mission level and headquarters.

2. Responsible for collecting, checking, and organizing accounting, procurement, and administrative documents requested during financial audits.

3. Supervise the transmission of audited files and supporting documentation to the audit focal point and external auditors.

4. Track internal control gaps and assist in implementing audit recommendations across bases.

 

Budgetary Management & Donor Reporting:

1. Participate in drawing up project budgets and budget narratives for proposal submissions, respecting specific donor procedures (e.g., ECHO, SIDA, AAP, UN agencies, CDCS,FCDO…), in coordination with the coordination team and field managers.

2. Take part in monthly budget monitoring (FFU/OFU/LFU) for each project in line with the PUI financial calendar.

3. Ensure funds are correctly attributed throughout each project, respecting contractual eligibility rules (dates, nature, procurement) and reporting deadlines.

4. Prepare external financial reports for donors and transmit them to the Administrative and Financial Coordinator for review and submission to HQ.

 

ENSURE PROPER ACCOUNTING MANAGEMENT AND STATUTORY COMPLIANCE

 

Mission Accounting & Saga Management:

1. Supervise the allocation of accounting entries, ensure expenditures are correctly coded, and close accounts monthly after completing all required checks.

2. Forward monthly Saga accounting closures to headquarters in accordance with PUI monthly closing procedures.

3. Ensure correct physical and digital archiving of accounting documents according to rules established by HQ.

 

Statutory & Local Authority Reporting:

1. Lead the preparation, review, and timely submission of annual financial reports and statements required by local statutory authorities (e.g., Agency for Civil Society Organizations - ACSO, Ministry of Finance, local tax offices).

2. Ensure exact reconciliation between PUI project accounting, Saga ledgers, and local statutory reporting rules.

3. Monitor changes in local tax, labor, and financial legislation; oversee mission compliance regarding income tax, withholding tax, pension, and social security deductions.

 

Treasury & Cash Management:

1. Establish provisional cash flow forecasts with project teams and transmit fund transfer requests to HQ.

2. Ensure sufficient mission liquidity for field operations, taking into account local donor disbursements.

3. Monitor bank accounts and cash funds, conduct regular balance checks, and organize safe fund transfers to field bases following PUI fund security policies.

4. Ensure payment requests to donors are executed according to contractual conditions.

 

INFORMATION CIRCULATION, COORDINATION, AND REPRESENTATION

1. Ensure efficient flow of financial information between field bases, country office, and HQ teams.

2. Draft or contribute to internal financial activity reports.

3. Provide continuous financial training and conduct regular field monitoring visits to base offices.

4. As delegated by the Administrative and Financial Coordinator, represent PUI in financial working groups, the NGO forum, and with local partners or authorities.

SUPERVISION AND MANAGEMENT OF FINANCE TEAMS.

1. Participate in supervising the mission's finance personnel, drafting financial job descriptions, and conducting annual performance appraisals.

2. Participate in recruiting finance staff.

3. Provide functional support to Base Managers on administrative, accounting, and financial activities.

4. Participate in drawing up the administrative department action plan in line with the annual mission strategy.

 

IMPLEMENTING PARTNER FINANCIAL MANAGEMENT & CAPACITY BUILDING.

 

Financial Review & Report Verification:

1. Receive, log, and thoroughly review monthly or quarterly financial liquidation reports submitted by implementing partners against approved project budgets, contracts, and supporting vouchers.

2. Verify partner expenditure eligibility, mathematical accuracy, procurement documentation, and donor compliance before clearing payment advances or liquidations.

3. Maintain partner financial follow-up sheets (e.g., Partner Payment Follow-up Tracker) to track advances, cleared expenditures, remaining contract balances, and cash request statuses.

 

Partner Monitoring & Audit Support:

1. Conduct periodic financial monitoring visits and spot-checks to implementing partners' offices and field bases to verify accounting ledgers, cash counts, and original supporting documents.

2. Ensure partner audit readiness and assist the Administrative and Financial Coordinator in facilitating donor or independent audits of partner accounts.

3. Track partner audit findings and provide technical guidance to help partners resolve internal control gaps and non-compliances.

 

Capacity Building:

1. Organize financial management trainings and orientation sessions for local partner finance teams on PUI procedures, donor compliance (e.g., ECHO, SIDA, UN agencies,…), document archiving, and reporting tools.

 

WD TIMESHEET IMPORTING, FFU UPDATING & ALLOCATION SUPPORT.

WD Timesheet File Importation:

1. Support the import of monthly timesheet data and files into WD based on active running project codes, grant start/end dates, and approved financing plans.

 

FFU Integration & Allocation Verification:

1. Reconcile imported WD timesheet data with active project budgets to ensure time sheet is accurately charged across running donor grants within the allotted budget.

2. Update the monthly Budget Follow-Up (FFU) files with verified WD timesheet data before completing the final timesheet processing and monthly closure.

The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs. The employee may be required to perform additional tasks as deemed necessary by his/her Line Manager.

Job Requirements

• Bachelor’s and Master’s degrees in Financial Management, Accounting, Finance, or a related field.

• A minimum of eight (8) years of relevant professional experience, of which at least three (3) years must have been gained in a position at an equivalent level.

• Financial Management & Accounting

• Budget Preparation & Follow-Up

• Financial Reporting.

Desirable

• Professional qualification (ACCA, CPA, or equivalent)

• INGO / Humanitarian Experience

• International / Multicultural Experience

• Project Management

 

Required knowledge & skills:

• Local Statutory Reporting (ACSO, Tax)

• Audit Preparation & Documentation

• Internal Control Systems

• Knowledge of institutional donor rules (ECHO, BHA/OFDA, UN agencies, AAP, EU).

IT and Software:

• Saga Accounting Software

• Advanced MS Office Pack (Excel required)

Language:

• Fluent English and Amharic.

• French language skills are desirable.

Expected personal characteristics:

• Highly organized, methodical, and rigorous.

• Honesty, integrity, and strong sense of responsibility.

• High stress tolerance and ability to manage priorities under pressure.

• Excellent analytical skills and attention to detail.

• Strong diplomatic, listening, and negotiation skills.

How To Apply

APPLICATION PROCEDURE

 

If you are interested in the position of Deputy Finance Coordinator, please strictly follow the instructions below.

 

Step 1: Fill out the application form at the following link:

         

Application Form for Deputy Finance Coordinator.

 

Step 2: After successfully completing the form, submit the following documents via            www.ethiojobs.net:

• A non-returnable CV

• A cover letter clearly stating your motivation

• Three professional references

 

Subject line must read: " Deputy Finance Coordinator"

Applications that do not follow this two-step process will not be considered.

 

 

Deadline: Saturday, October 31, 2026.

NB: NB: Only shortlisted candidates will be contacted. The selection process includes a technical test and an interview.

Job Requirements The successful candidate should possess a Bachelor’s and Master’s Degree in Financial Management, Accounting, Finance, or a related field from a recognized institution. The candidate should have at least 8 years of relevant professional experience, including a minimum of 3 years in a position at an equivalent level. Strong expertise in financial management and accounting, along with leadership, analytical, reporting, and problem-solving skills, is also required. How to Apply Apply using the provided link below.