Purpose of the Job

Document controller is in charge of managing and handling various documentation activities as described below 

• Accounting of payments to suppliers, tax authorities & any approved payments by Preparing Payment voucher, corresponding WHT recites & collecting relating invoice/recites

• Managing transfer payments & CPO's at bank

• Filing Letters / invoice/receipts collected from customer , supplier appropriately

• Issuing VAT invoices to client on cash register machine & handling any cash register machine matters like, annual renewal, monthly report...etc.

• Submit invoices issued to client & collect corresponding documents like VAT Voucher, WHT certificates

• Fuel coupon purchase issuance & follow up and keep account of Vehicles Milage etc

• Preparation and filing physically or electronically taxes on monthly, quarterly basis as per tax authorities’ rules & regulations

• Collecting & filing corresponding remittances from tax authority

• Filing all purchases & required information's on TASS system

• Booking all transactions for the month into the general ledger

• Prepare monthly bank reconciliations on Peachtree accounting

• Providing monthly report based on Trial balance 

• Support on annual CIT preparation by providing all physical documents, inputs 

• Submitting & Collecting letters from client, ERCA & any third parties file accordingly

• Handling cases related to customs, courier, vender, client office & etc

• Preparing of letter, submission, receiving & filing

• Handling Hotel, car ticket booking & relating office administrative

• Handling small purchase request items

• He/She manages day to day interaction with suppliers / contractors & operators in order to facilitate follow up on ongoing matters . 

Network & Links

Internal: direct and functional

External: Customers, Subcontractors, Partners

Mission

Customer Relationship

• Provide Customer care. Respond promptly to Customer needs, calls, meet commitments,

• Schedule/ organize Meetings with Suppliers & Customers

Support

• Report problems reported by Customer.

• Clarify conflictive technical situations under the responsible area of testing.

• Provide on-demand technical support

Risk and Safety

• To ensure risk prevention & safety compliance as per EHS

Coordination with Vendors and Sub-contractor

Effective coordination with suppliers and contractors for timely delivery 

Function: Operations -  SW Delivery (Contingent Workers)

Team: Ethiopia Software Team

Reports To: Project Director / Project Manager

Job Requirements

Educational Requirements

• Accounting or Business Administration diploma or degree  or similar

Experience

• 1 to 3 Years of experience in similar role or Office Administration.

Behavioral and Technical Knowledge 

Good  knowledge of

• Accounting and Bookkeeping

• Knowledge of Computer Application Software like MS Word , Powerpoint , Excel   

• Familiar with PITCHTREE Accounting

• Team Player with good interpersonal relation skill (Vendors, employees, client, sub-contractor

• Must be able to manage multiple tasks and be self-directed in workload prioritization

• Must be able to attend work daily in a regular and timely manner

• Excellent written and verbal communication skills ( English and Amharic ) and be comfortable presenting technical design, technical solutions and enterprise architecture solutions to clients/customers (English proficiency required).

• Excellent written and verbal communication skills ( English and Amharic ) and be comfortable presenting technical design, technical solutions and enterprise architecture solutions to clients/customers (English proficiency required).

How to Apply

Submit your CV via email: ge_digital@ethiojobs.net