Key Skills, Duties and Responsibilities:

• Providing secretarial and administrative support to the executive team, including managing schedules, meeting planning, and document preparation.

• Acting as a liaison between the executive team and internal/external stakeholders, handling communications on their behalf.

• Managing the Executive Office calendar, appointments, travel arrangements, schedules, and event planning for the executive team.

• Maintaining confidentiality and handling sensitive information with discretion.

• Coordinating and attending executive meetings, taking minutes, and following up on action items.

• Overseeing special projects and initiatives as directed by the executive team, including research, report preparation, event coordination, and correspondence handling.

• Ensuring the executive’s office operates efficiently by organizing files and maintaining records accurately.

• Excellent communication and interpersonal skills.

• Proficiency in basic computer applications, particularly Microsoft Office (Word, Excel, PowerPoint, and Outlook).

• Manage executive expense reports, invoices, and other financial documents.

• Organize and schedule meetings, appointments, and conferences, ensuring all materials are prepared in advance.

• Prepare, organize, and maintain correspondence, reports, presentations, and other official documents. 

• Receive, screen, and direct phone calls, emails, and visitors.

• Organize meetings, prepare agendas, take minutes, and follow up on action items.

• Coordinate communication between management and internal/external stakeholders.

• Assist with preparing and coordinating board meetings, including agenda preparation and minute-taking.

• Assist in preparing reports, proposals, and presentations for management.

• Monitor office supplies and support administrative operations.

• Perform other duties as assigned by immediate supervisor

Job Requirements

• A Diploma or Bachelor's Degree in Secretarial Science, Office Administration, Business Administration, or a related field. 

• Experience: Typically requires 1 to 3 years of relevant administrative or secretarial experience.

• Technical Skills: Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, MS Teams).

• Soft Skills: Exceptional organizational skills, verbal/written communication, and the ability to multitask in a fast-paced environment.

How To Apply

Interested Applicant who fulfill the job requirements listed above can submit their application letter, CV, and testimonials through ethiojobs or in person to our office. Early application is advantageous. Address:- Bole, Wello Sefer Square, Stella Coffee building, 1st floor Dega Water Office. or Use Email address: samuelyohannes37@gmail.com Tel +251997334001,

Job Requirements The role requires a Diploma or Bachelor’s degree in Secretarial Science, Office Administration, Business Administration, or a related field, along with 1 to 3 years of relevant administrative or secretarial experience. Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook) and virtual meeting platforms such as Zoom and Microsoft Teams is also required. How to Apply Submit your non-returnable application and CV along with supporting documents in person to the office located at Bole, Wello Sefer Square, Stella Coffee building, 1st floor Dega Water Office or Via email samuelyohannes37@gmail.com. For further information contact Tel: +251997334001