POSITION SUMMARY 

The Executive Assistant to the Chief Executive Officer at East African National Distribution Share Company is responsible for providing high-level administrative, operational, and coordination support to the CEO. The role ensures effective management of executive schedules, meetings, communication flow, reporting follow-up, and confidential documentation while supporting strategic and operational priorities of the Executive Office. The Executive Assistant acts as a key coordination point between the CEO, internal departments, external stakeholders, and senior management.

1. Executive Calendar and Schedule Management:

• Manage and maintain the CEO’s daily calendar, appointments, meetings, and business schedules.
• Coordinate internal and external meetings while ensuring efficient time allocation and prioritization.
• Proactively identify scheduling conflicts and resolve them efficiently.

2. Meeting Coordination and Documentation:

• Prepare meeting agendas, presentations, and briefing materials for executive meetings.
• Attend meetings as required and record accurate minutes and action points.
• Follow up on management decisions, deadlines, and assigned action items to ensure timely execution.

3. Communication Management:

• Manage incoming and outgoing correspondence on behalf of the CEO.
• Draft professional emails, letters, memos, and official communications.
• Screen calls, inquiries, and communication requests, prioritizing urgent matters appropriately.

4. Documentation and Record Management:

• Maintain confidential executive files, contracts, reports, and corporate documents.
• Ensure proper filing, archiving, and retrieval of executive office documents.
• Support document preparation for board meetings, management meetings, and strategic reviews.

5. Travel and Logistics Coordination:

• Arrange business travel, flight bookings, hotel reservations, transportation, and travel itineraries for the CEO.
• Coordinate logistics for internal and external executive visits, meetings, and events.

6. Stakeholder Coordination:

• Serve as liaison between the CEO and internal departments, external partners, and stakeholders.
• Facilitate communication flow across departments to ensure executive requests are addressed timely.
• Coordinate executive approvals, signatures, and documentation routing.

7. Reporting and Follow-Up:

• Track strategic initiatives, projects, and executive action plans.
• Prepare periodic status updates and executive summaries for CEO review.
• Ensure timely follow-up of pending reports, approvals, and management actions.

8. Office Administration Support:

• Support day-to-day administrative activities of the Executive Office.
• Ensure professional organization of executive office operations and visitor management.
• Coordinate office supplies and executive administrative requirements.

9. Confidentiality and Professional Conduct:

• Handle highly sensitive and confidential information with discretion.
• Maintain professionalism, integrity, and confidentiality in all executive interactions.

10. Process Improvement and Operational Support:

• Identify opportunities to improve executive office efficiency and workflow management.
• Support implementation of administrative best practices and process improvements
 

Job Requirements

✔️ Bachelor’s degree in Management, Business Administration, Secretarial Science, Office Administration, or related field
✔️ Minimum 3–5 years of relevant experience as Executive Assistant, Senior Secretary, or Executive Office Coordinator
✔️ Strong experience in calendar management, executive correspondence, and meeting coordination
✔️ Proven experience in preparing management meeting minutes, board documentation, and executive reports
✔️ Excellent written and verbal communication skills in English and Amharic
✔️ High level of professionalism, confidentiality, and discretion
✔️ Strong proficiency in Microsoft Office Suite.
✔️ Experience working with senior executives is highly preferred
 

How To Apply

Qualified candidates are invited to submit their resume and a cover letter detailing and your relevant experience and achievements to only  eand.hr@eanationaldistribution.com with subject line Accountant

Job Requirements The successful candidate should possess a Bachelor’s Degree in Management, Business Administration, Secretarial Science, Office Administration, or a related field, with a minimum of 3–5 years of relevant professional experience as an Executive Assistant, Senior Secretary, or Executive Office Coordinator. Demonstrated expertise in executive support, office administration, calendar and schedule management, correspondence handling, meeting coordination, document management, travel arrangements, and administrative coordination is essential. Strong organizational, communication, confidentiality, and multitasking skills are highly desirable. How to Apply Qualified candidates are invited to submit their resume and a cover letter detailing and your relevant experience and achievements to only  eand.hr@eanationaldistribution.com