ROLE SUMMARY 

Under the supervision and guidance of CEO, the Executive Assistant, handle all clerical works like 

typing reports, letters, memos, as well as opens and maintains the company files for records. 

Moreover, She/he is responsible for the execution of all administrative matters of the Office of the 

Executive Director. She/he also arranges & facilitates venues and logistics required for meetings and workshops organized by the company and conducts any other necessary office operations.

Key Responsibilities

• The secretary records meeting minutes using shorthand and produces clear transcriptions of the main points and decisions for participants to review and follow up on.

• He/she maintains the company’s official corporate records, including management and board minutes, and files agreements made between eTech and key stakeholders to ensure accurate historical and legal documentation.

• The role manages incoming personal and important messages for the supervisor and handles routine correspondence promptly, ensuring that time-sensitive items reach the right person without delay.

• All communications are handled professionally: answering and placing calls, drafting and typing letters and memos, registering and distributing incoming and outgoing correspondence, and keeping an up-to-date contacts list.

• The secretary plans and organizes the clerical activities of the CEO’s office and performs a range of administrative tasks required to support the CEO’s daily work and priorities.

• He/she receives, sorts, registers and distributes mail to the appropriate offices on time, maintaining a reliable log of incoming and outgoing documents to support traceability and accountability.

• The position is responsible for the secure management and safe custody of both electronic and paper copies of important and confidential company documents, protecting sensitive information and ensuring proper access controls.

• The secretary receives visitors, answers general enquiries, provides relevant information, and arranges and facilitates meeting logistics—such as booking venues and preparing materials—to ensure smooth interactions with clients and partners.

• He/she arranges and records the CEO’s appointments, issues timely reminders, follows up on outstanding items, and keeps the CEO informed of the current status of matters that require attention.

• Additionally, the secretary oversees the cleanliness, sanitation and organization of the CEO’s representative office area and performs other duties assigned by the CEO to support efficient office operations.

Job Grade  IV

Required number of manpower  01

Job Requirements

Qualification

Education: 

• BA/Diploma in Secretarial Science and Office, Management or related fields from a recognized institution 

Experience: 

• 4/6 years of relevant experience on related position. Experience in ICT company is advantageous. 

Competencies / Personal a tributes 

• Good Interpersonal and communication skills 

• Honesty and dependability 

• Ability to sit and work for long hours under pressure 

• Ability to keep “to do” list and prioritizing-activities as per its slack time. 

• Attention to detail 

• Ability to maintain confidentiality and security of e tech’s critical information and hence, Job Description and Specification Document foster trust and respect. 

• Being self-motivated and highly organized. 

• Having strong belief on “ customers are king” and willing to go extra mile to properly treat customers and leave them happy about the office 

• Having strong team player skills and interest. 

• Having good facilitation skills. 

Technical skills 

• Strong MS office and the ability to use new technology 

• Knowledge of records management( both manual and computerized systems) 

• Event management 

• Scheduling and calendar management 

Languages

• Fluency in spoken and written English and Amharic 

How To Apply

Interested and qualified candidates can apply through THIS LINK

Job Requirements Bachelor's Degree or Diploma in Secretarial Science and Office, Management or in a related field of study with relevant work experience How to Apply Apply using the provided link below