Job Purpose

This role is responsible for providing secretarial services and assisting office administration and managing day-to-day office administration and Purpose providing secretarial support to senior executives. It ensures the smooth operation of the office, handles confidential information with discretion, manages internal communications, and supports governance functions such as minute taking and meeting coordination. This position will provide critical administrative support to the office as well as direct secretarial assistance to the Project Manager; and Interim Governing Council when needed

Job Requirements:

Education:

• Diploma or Bachelor's Degree in Secretarial Science, Office Administration, Management or with related field of study

Experience:

•  Minimum of 6 years of relevant experience for Diploma and 4 years for Bachelor's Degree out of which 2 years of experience in supporting senior leadership or executives.
• Experience in professional service, regulatory, or development organizations is an advantage.

Quantity Required: 1

Employment Type: Full-time for two years with possibility of extension based on performance

Location: Addis Ababa, Ethiopia

Salary: Based on the ETICPA's salary scale

Duties and Responsibilities:

Executive Secretary Responsibilities

• Manage the schedules, calendars, and appointments of the Project Manager and key executives.
• Draft, edit, and format official correspondence, memos, and reports on behalf of leadership.
• Organize and coordinate internal and external meetings, including Interim Governing Council sessions.
• Record accurate minutes and action points from meetings; follow up on implementation.
• Prepare briefing documents, presentations, and agendas for leadership engagements.
• Ensure the confidentiality of sensitive documents and communications.
• Facilitate communications between leadership, departments, and external stakeholders.

Office Administration Responsibilities

• Provide day-to-day administrative and clerical support to ensure effective office operations.
• Handle incoming and outgoing correspondence, mail, and phone calls.
• Maintain organized filing systems (physical and electronic).
• Support logistical arrangements for events, meetings, trainings, and travel.
• Manage office supply inventory, requisitions, and stock control.
• Coordinate maintenance of office facilities and equipment.
• Ensure timely and secure filing of documents, reports, and administrative records
• Greet and direct visitors and stakeholders in a professional manner.
• Support the archiving of official documents and institutional reports.

Skills & Competencies

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• High level of organizational and time management skills
• Ability to multi-task and prioritize under pressure
• Excellent verbal and written communication skills in English
• High degree of self-initiative, reliability, and trustworthiness

How to Apply

Submit your application and CV along with supporting documents via email: info@eticpa.et

Address: Madagascar Street, 6 Kilo In front of Egypt Embassy International Leadership Institute building , 3rd Floor

For more information, contact us at: 0977472017

Job Requirements Diploma or Bachelor's Degree in Secretarial Science, Office Administration, Management or with related field of study with relevant work experience How to Apply Submit your application and CV along with supporting documents via email: info@eticpa.et For more information, contact us at: 0977472017