Positive Action for Development (PAD) is one of the most vibrant, rapidly expanding, and results-driven civil society organizations in Ethiopia. PAD is currently scaling up its interventions across the humanitarian, NEXUS, and development spectrum—expanding operations throughout the country, including in Addis Ababa, Amhara, Oromia, Harari, Afar, Somali, Tigray, Benishangul-Gumuz, and Ethiopia's southern regional states. As PAD broadens its reach, it remains firmly committed to inclusive, equitable, and conflict-sensitive programming—respecting the diverse realities of communities while fostering peaceful coexistence and sustainable development.

Vision: PAD strives to see a community of hope, humanity, and social justice.

Mission: PAD brings people together to work in partnerships; promotes hope, humanity, and social justice for every human life in all its fullness; and improves the livelihoods of disadvantaged groups for social and inclusive economic growth by actively engaging in positive actions, promoting responsive care and support, and addressing the root causes of poverty in Ethiopia.

General Overview: 

This document outlines the standard roles and responsibilities associated with this position. The descriptions of the post cannot be exhaustive, and the post holder may be required to undertake additional duties that align with the key responsibilities described herein. The roles and responsibilities are also subject to change. 

Duties and responsibilities

Financial activities:

• Ensure properly keeps checkbooks in safe custody.

• Effectively pay cheques against receipts/invoices and the proper signature of the recipient

• Make sure that all financial irregularities observed are timely reported to the Finance and Administration Manager

• Ensures valid cash receipts/invoices are delivered to finance for all cheques issued to Payees.

• Follows up and ensures working advances and pre-travel advances are liquidated in a timely manner

• Ensures that a timely fixed assets count is carried out

• Perform clearance of long outstanding advances and any variances.

• Keeps up-to-date and orderly controlling records of receipts

• Participate in the annual physical count of inventories and fixed assets

• Sequentially arranges, files, and labels financial records in a professional and easily retrievable manner

• familiarize the organization's staff on financial policies and procedures as well as procurement rules and regulations

• Ensure that all financial and procurement transactions are conducted per PAD’s financial policies and procedures and procurement regulations as well as following donor compliance requirements

• Ensure the proper implementation of the internal control system and financial policy.

• Prepare and submit other regular or on-request financial reports, as per the reporting requirements of the office, government agencies, and other project funders.

Human Resources activities:

• Ensure the proper implementation of PAD’s Human Resources Policy Manual and the Labour Code of Ethio

• Prepare Human Resources Planning to ensure a sustainable supply of the right personnel

• Organize recruitment programs, participate in recruitment and selection of team members as required

• Organize orientation programs and introduce new entrants with PAD vision, values, working culture, policies, and procedures

•  Update and maintain all records of staff leave, in their personnel files and ensure that leave is taken as per the plan of the organization

• Update and keep files of staff history and prepare a monthly statistical report

• Participate in Human Resources Policy and Procedure manual preparation, updating, and other related issues

• Maintain staff’s personnel records

• Prepare periodic reports on Human Resources related activities.

• Ensure staff performance appraisal is conducted according to the guidelines and performance Management cycle of PAD.

Procurement, Logistics, and Property Administration:

• Manage procurement activities

• Prepare and review specifications and other necessary documents related to local purchasing of materials, supplies, and equipment based on PAD regulations and procedures with the highest possible expected quality;

• Ensure that purchases are made in the best interest of PAD taking into account the best value for money

•  Establish and administer contracts and purchase orders to ensure compliance with bid specifications and requirements such as quality of materials and services, payment schedules, and vendor performance;

• Establish an efficient and cost-effective procurement system based on - procurement regulations and procedures.

•  Prepares Procurement Plan

• Files all procurement documents in an orderly manner for control and reference purposes.

• Prepares Monthly procurement status report and submits to the supervisor as required.

•  Regularly update the Finance and Administration Manager on matters related to procurement.

•  Ensure that branch office government taxes and fees relating to ownership of PAD facilities are timely paid and the title deeds are timely renewed

• Ensure that proper safety and security mechanisms are in place

• Makes sure that compounds are always clean and equipment and other property are well arranged to avoid any risks of injury and damages

• Maintain fixed asset register and keep a custodian sheet signed by users for property under their custody

• Check the completeness and accuracy of vehicle log books and record them properly

• Check the timely fuelling, maintenance, and servicing of vehicles.

•  Make sure daily and monthly vehicle-related checklists and reports are used and submitted on time

Job Requirements

Qualifications 

• Bachelor’s degree in Finance, Accounting, Business Administration, Logistics, Supply Chain Management, or other related fields. 

 Experience

• At least three years of work experience in the Accounting and Finance sector in local or international NGOs. 

• Proficiency in accounting software like QuickBooks, Peachtree or other ERP systems is Advantages. 

• Ability to manage multiple tasks related to finance, admin, and logistics simultaneously.

• Familiarity with financial policies and compliance regulations (tax laws, procurement standards, etc.).

• Experience in financial management and procurement processes.

• Motivated self-starters, able to carry out work independently but also coordinate effectively as part of a team

Skills Required, Attitudes, and Attributes

• Fluency in English, both written and verbal.

• Fluency in local language, both written and verbal.

• Previous experience working in complex and volatile contexts.

• Good communication and interpersonal skills 

• Strong organizational and multi-tasking skills.

• Excellent analytical and problem-solving abilities.

• Team-management and leadership skills.

• Handling insecure environments.

• Managing resources to optimize results.

• Innovation, flexibility, and a solution-oriented approach

Number required: 1 (One) 

Duty Station:  Addis Ababa (50% travel required to field offices/project sites)

Female applicants are highly encouraged to apply

Equal Employment Opportunity

• Positive Action for Development (PAD) promotes fairness, equity, and diversity in the workplace. We welcome applications from qualified individuals of all backgrounds, regardless of gender, age, disability, ethnicity, religion, or other personal status. Hiring decisions are made based on skills, experience, and suitability for the role.

• We are committed to creating a respectful and inclusive environment where all staff can thrive, contribute meaningfully, and grow professionally.

Zero Tolerance for Misconduct

• PAD has zero tolerance for any form of abuse, harassment, exploitation, or misuse of power. We take safeguarding seriously and expect all staff, volunteers, and partners to follow our policies and uphold our values at all times. All successful candidates will go through background checks and be required to follow PAD’s code of conduct and safeguarding principles.

Recruitment Flexibility

• PAD reserves the right to recruit more than one candidate from this announcement or keep qualified applicants in our database for future similar roles.

Important Notice on Recruitment Fraud

• PAD does not request any payment at any stage of the recruitment process. If you receive any suspicious messages claiming to be from PAD, please report them to our office through official contact channels. www.padethiopia.org

How To Apply

Application Process

Interested candidates must send the following application documents with the subject line, LAF officer (Addis Ababa)

Motivation/Cover letter (not more than one page);

It is highly recommended to include your salary expectations and current salary in the application letter.

CV (not more than 4 pages) and relevant documents (education certificates, experience, and others) (Please note that the certificates and CV should be in one single file.) If you are passionate about the above and have the skills and experience to contribute effectively, we encourage you to apply for this position.

Note:

Only selected candidates will be contacted.

Applicant(s) who don’t follow the procedures will be disqualified immediately.

This job description provides a general overview of the position and may be amended based on organizational needs. PAD reserves the right to cancel, modify, or discontinue the recruitment process at any stage and to select candidates using alternative selection methods as deemed appropriate.

E-mail: job@padethiopia.org

Website: THIS LINK

For further information contact Tel: +251948787677/ +251936342656

PAD is an organization committed to upholding a zero-tolerance policy towards all forms of abuse and exploitation while actively working to protect and defend the rights and well-being of individuals.

Job Requirements Bachelor’s Degree in Finance, Accounting, Business Administration, Logistics, Supply Chain Management or in a related field of study with relevant work experience Duties and Responsibilities: - Ensure properly keeps checkbooks in safe custody. - Effectively pay cheques against receipts/invoices and the proper signature of the recipient - Make sure that all financial irregularities observed are timely reported to the Finance and Administration Manager How to Apply Apply using the provided link below or via email: job@padethiopia.org. For further information contact Tel: +251948787677/ +251936342656