The Finance Officer is responsible for implementing an effective financial management system to ensure the efficient utilization of project resources. S/he works closely with the Project Manager and other project team members to ensure that the project budget is utilized effectively and efficiently in a timely manner, in accordance with the project contractual agreement. S/he is responsible for ensuring proper implementation and adherence to organizational policies and procedures, as well as donor and government rules and regulations. S/he ensures that the project is implemented according to the contractual agreement and that compliance with the donor requirements and EPHLA’s organizational policies and procedures, is strictly maintained. Additionally, s/he provides technical assistance to project staff at all levels in managing resources. Furthermore, s/he is responsible for preparing regular and ad hoc financial reports for Project HOPE (using standard templates) and for other requirements. S/he also manages and organizes cost-sharing and reports to Project HOPE as needed, facilitating the VAT claims refund process. Specific duties and responsibilities are discussed below:

Specific Functions and Responsibilities 

• Assist the project team in the development of realistic budget for the implementation period (budget and work plan). 

• Ensure that payroll is prepared on time and that all payroll deductions are settled promptly with the tax center.

• Ensure that procurements are processed in accordance with donor requirements, local laws, and the organization's policies and procedures.

• Ensure that VAT claims are properly managed and refunded in a timely manner.

• Provide guidance to the project team regarding the sources and criteria for cost-sharing and ensure that cost-sharing documentation is submitted to the donor according to the schedule and properly filed.

• Track project budget consistently and provide updates to the project team in order for them to know the status (burn rate) and develop an accelerated action plan.

• Ensure payments are made timely for all planned activities and as per the procumbent policies and procedures).    

• Ensure that an organized filing/documentation system is established and maintained. 

• Ensure that proper and timely reconciliations (monthly) are made with the financial ledgers as per the existing policy (Generally Accepted Accounting Principles (GAAP) or International Public Standard Accounting Principles (IPSAS).

• Ensure that advances are settled (liquidated) in a timely manner/monthly (as per the financial reporting procedures and formats) and also, follow up with HSA project for the timely release of project advances to avoid interruptions in the implementation of the project activities. 

• Perform other incidental duties assigned by the supervisor.

Duty Station: Addis Ababa, EPHLA Offic
Duration: 3 months with possibility of extension with another six months based on performance and donor approvals
Salary: As per the Organization scale

Job Requirements

Qualification

• Minimum of BA Degree in Accounting & Finance from recognized university or college.

Experience and Technical Skills 

• Minimum of 5 years’ relevant work experience in areas of financial and grant management and knowledge of USG grants and GoE regulations is desirable. 

• Practical experience of managing cost shares and VAT refunds is also an additional asset

• Knowledge of Accounting software (Peachtree or QuickBooks) is desirable

• The incumbent should be good at performing timely financial reviews, tracking project burn rates and other forms of financial analyses. 

• Ability to exercise sound business to wisely prioritize and successfully perform multiple and complex tasks.

• Trustworthy, reliable and well organized and able to develop and streamline systems for efficient conduct of day-to-day tasks. 

• Ability to work in a team environment and a good team player. 

• Proficiency in word processing, spreadsheets and database skills.

How To Apply

Interested applicants can submit their non-returnable cv within 5 working days to the following address.

Address: alexlemi005@gmail.com
 

Job Requirements BA Degree in Accounting & Finance or in a related field of study with relevant work experience Duties and Responsibilities: - Assist the project team in the development of realistic budget for the implementation period (budget and work plan).  - Ensure that payroll is prepared on time and that all payroll deductions are settled promptly with the tax center. - Ensure that procurements are processed in accordance with donor requirements, local laws, and the organization's policies and procedures. How to Apply Submit your application, updated CV and supporting credentials via email: alexlemi005@gmail.com