Why we need you?

We are looking for a HR and Administration Officer  who is responsible  for attracting, motivating, and retaining the most qualified talent by directing the administrative functions of the HR department. .

What we provide?

An amazing work environment that promotes personal growth through providing professional space to grow and advance your career!

Duties and Responsibilities:

• Managing staff recruitment and conduct employee orientation, development, and training

• Check each departments’ annual plan and prepare annual recruitment plan including sharing appropriate schedule and procedures required with all departments.

• Prepare and organize filing systems and record keeping for important and confidential organization documents i.e., contracts, MOUs, reports and ensuring unified filling system.

• Develop and manage HR system and ensure system is effectively used.

• Develop and implement staff training, programs, and development activities.

• Review, develop and execute of HR policies.

• Prepare new employee’s contracts and develop terms and conditions.

• Managing disciplinary issues, addressing employees concerns and announcing changes or information from management to staff.

• Manage and monitor HR budget including salary, statutory and other expenses.

• Provides support to employees in the interpretation of HR policies and guidelines.

• Support Office with general office upkeep, including maintenance of common areas, buildings, vehicles, office equipment and supplies.

• Establish and maintain an efficient filing system of project documents specific to the project according to the established filing system of the Project.

• Managing organization compliance including drafting and sending documents to the government and other stakeholders for registration, annual fees payments, license etc.

• Ensure that the acceptable procurement system and logistical operations including travel and workshops/meetings are adhered too.

• Ensure that all personnel documents for employees are updated and maintained in personnel files including exiting-staff file.

• Provide administrative and logistics support to the implementation of organization’s activities

• Any other related work as may be assigned.

SAFEGUARDING

• Ensure that safeguarding is integrated into all HR Activities  based on Safer Recruitment guidelines, performance management(IWP and PAT), team meetings, annual planning processes, field-level monitoring,

• Ensure all Hiring Managers in the MA are trained/skilled in safeguarding issues 

• Provide capacity building regarding safeguarding policies and procedures on regular basis

• Support functions to ensure the safeguarding policies and procedures are implemented in their respective department. 

• Ensure that roles and responsibilities regarding safeguarding are clearly defined in JDs and are clearly communicated;

• Ensure that all employment contracts and codes of conduct that are signed by co-workers and representatives of the organization also refer to the safeguarding policies and regulations; 

• Ensure  the  implementation of  the standards of the Safer Recruitment Guideline, and the Human Resources Manual to create adequate safe working conditions.

• Ensure appropriate measures are taken when HR manual and safeguarding policies and regulations are violated.

• Responsible for taking and facilitating awareness-raising sessions and capacity-building training in relation to safeguarding and the Code of Conduct aiming to prevent and protect children young people and co-workers from all forms of abuse, neglect, exploitation, violence and discrimination;

Job Requirements

Up for the challenge?

Then check out our criteria’s:

• BA degree in Human Resource Management, Management, or related and adequate work experience in business enterprises. 

• With a minimum of 4 (Four) years of experience.

• Experience of managing staff and associated employment issues. 

• Must be familiar with laws and regulations governing Human Resources,

Knowledge, Skills and Competencies 

• Relevant computer software skills and familiarity with accounting software (including, minimum, standard applications in MS Office)

• Excellent problem-solving skills

• Excellent planner and strategic thinker.

• Excellent risk management and cost control skills. 

• Ability to take responsibility for decisions made and to learn from experience. 

• Ability to deliver timely results despite obstacles and limited resources. 

• A strong grasp of all relevant legal and customer requirements and of how it applies to the role.

• Excellent representation and communication skills 

• Excellent negotiation and relationship management skills

Value based Competency 

The following set of value-based competencies are behaviours that are expected from everyone who works for or on behalf of SOS Children’s Villages to achieve a culture of safeguarding.

 Core Competencies  

• Kindness: Act with empathy towards everyone he/she works with.

• Continuous Learning: Try to learn, understand and grow as a person, admitting your own mistakes.

• Inclusiveness: In any actions, show respect and care for others.

• Initiative: speak up when things are not right, do not hesitate to act, and adapt to change when necessary.

• Results Orientation: look for solutions and focus on desired results.

How To Apply

Applicants are invited to submit an application letter and a detailed CV, including contact details of three references, to the SOS Hermann Gmeiner School reception office during working hours. 

Location: The school is located in Addis Ababa, Akaki Kality Sub City, around Kality Bus Station. Applications may also be submitted through Ethiojobs.

Female candidates are highly encouraged to apply. Please note that only shortlisted candidates will be contacted.

SOS Children’s Villages Ethiopia upholds strict child safeguarding principles and maintains a zero-tolerance policy toward sexual harassment, exploitation, and abuse in the workplace and in all areas where the organization operates. In addition to technical competence, recruitment, selection, and hiring decisions place strong emphasis on value congruence, thorough background checks, and reference verification. SOS Children’s Villages Ethiopia is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, ancestry, age, disability, marital status, or class.

Job Requirements BA Degree in Human Resource Management, Management or in a related field of study with relevant work experience Duties and Responsibilities: - Managing staff recruitment and conduct employee orientation, development, and training - Develop and manage HR system and ensure system is effectively used. - Develop and implement staff training, programs, and development activities. How to Apply Submit your application, updated CV and supporting credentials in person to the office located at Akaki Kality Sub City, around Kality Bus Station