Country Office: Ethiopia

Work Base: Addis Ababa. 

Availability: As Soon As Possible

Contract Duration: 6 months with possibility of extension

Female Candidates are Highly Encouraged to Apply

About Premier Urgency International

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. 

PUI works in 10 areas of intervention and distinguishes itself by the implementation of an integrated approach in its response. This method aims to identify and understand the needs of all those affected by a crisis. Our teams come together to bring a rapid global response to the basic needs of populations affected by humanitarian crises to help them regain independence and dignity. 

PUI in Ethiopia:

Following the north Ethiopia conflict which erupted in 2020 and the reports of recurrent drought which is affecting the life and livelihood of millions in different regions of Ethiopia, PUI decided to contribute its part to address the humanitarian needs triggered by both manmade and natural disasters. PUI has been registered with FDRE Authority for Civil Society Organization (ACSO) since June 22, 2022, to enable the organization to operate legally in the country.

Since then, PUI has been providing humanitarian assistance in Afar, Benishangul Gumuz and Amhara Regional’s addressing the needs of population affected by both manmade and natural disasters. The organization has been exploring the potential gaps in terms of humanitarian assistance in the regions where it is currently intervening and other regions.

The current projects in the Afar, Benishangul-Gumuz, and Amhara regions mainly focus on improving access to health and nutrition services for populations affected by conflict and drought. PUI is working in close collaboration with local health authorities to support the revitalization of conflict-affected health systems in these regions.

In the Metekel Zone of Benishangul-Gumuz Region, PUI is implementing humanitarian assistance programs in Debatie, Bullen, and Dangur woredas. In the Afar Region, PUI is supporting nutrition services in Abala town, Abala rural woreda, Berhale, and Dallol woredas of the Kilbati Rasu Zone. In the Amhara Region, PUI is working in Mota, East Gojjam Zone.

PUI is also actively looking for more partners to respond to more humanitarian needs in other regions of the country which were affected by conflict and natural disasters.

Overall Objective:

The Human Resources Assistant supports the HR Manager in implementing comprehensive HR and administrative activities for the coordination office. This role involves assisting with recruitment, staff documentation, payroll preparation, and personnel file management. Additionally, the position provides limited liaison support with government authorities and partners to ensure timely submission and collection of official HR and administrative documents. 

The HR Assistant ensures compliance with organizational policies and local regulatory requirements, contributing to efficient and seamless operations across all HR functions.

Duties & Responsibilities

1. 1. Human Resources Administration

• Assist in drafting, preparing, and updating employment contracts, contract amendments, and other HR-related documents.

• Ensure personnel files (both physical and electronic) are complete, accurately labeled, organized, and regularly updated.

• Support the collection, verification, and filing of attendance sheets, leave requests, pay slips, and timesheets.

• Assist in organizing onboarding, induction, and orientation sessions for new staff, ensuring smooth integration.

• Maintain confidentiality and handle staff information in accordance with HR data protection policies and organizational standards.

2. Recruitment 

• Assist in posting job advertisements across approved channels and manage incoming applications.

• Support communication with candidates throughout the recruitment process, including acknowledgment of applications and sending invitations for written tests, interviews, or other assessments.

• Prepare schedules, assessment documentation, evaluation forms, and maintain recruitment tracking tools to ensure a smooth and transparent recruitment process.

• File and archive all recruitment-related documents following PUI guidelines to ensure accessibility and compliance.

3. Payroll and Benefits 

• Assist in preparing payroll supporting documents, including submissions related to new staff, separations, overtime, allowances, and other adjustments.

• Help verify staff data to ensure payroll accuracy under the guidance of the HRM.

• Ensure all payroll-related supporting documents are properly filed and archived for reference and audit purposes.

• Provide support in preparing insurance, benefits, and other HR-related documentation as required.

4. Liaison and Administrative 

• Assist in securing work permits, visas, and operational approvals in a timely manner to prevent disruption of activities.

• Support submission and collection of official HR and administrative documents from government offices (e.g., ACSO, immigration, labor authorities) and partners.

• Track expiry dates and ensure timely renewal of all essential permits and approvals.

• Liaise with relevant government authorities to resolve issues or delays in the permit or approval process.

• Maintain a comprehensive, up-to-date database of permits, approvals, and administrative documentation.

• Maintain updated contact lists of relevant authorities, partners, and service providers.

• Keep accurate records of all correspondence and documentation submitted to authorities. 

5. Compliance and Reporting

• Ensure all HR and administrative activities comply with local laws, labor regulations, and organizational policies.

• Assist in preparing documentation and reports for audits, inspections, or other official requirements.

• Support HR data entry, tracking, and reporting tools, including contracts, leave balances, staff lists, and other personnel records.

• Assist in generating simple HR and administrative reports or updates for internal management purposes.

6. Cross-Departmental Support

• Contribute to creating a supportive and collaborative work environment by assisting with cross-departmental activities and HR-related initiatives.

• Provide ad-hoc administrative support to facilitate smooth office operations.

 

This job description is not exhaustive and is subject to change in line with the needs of the organization. The employee may be asked to carry out other relevant tasks as assigned by the Line Manager.

 

Key Competencies and Skills:

• Strong organizational skills with attention to detail and accuracy.

• Confidentiality, integrity, and professionalism in handling sensitive information.

• Good communication and interpersonal skills to liaise with staff, authorities, and partners.

• Basic knowledge of HR practices, labor laws, and administrative procedures.

• Proficiency in MS Office and HR information systems, including Homere HR software.

• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.

Language:

• English and Amharic.

• Any other local language.

Expected Personal Characteristics:

• Strong sense of responsibility, reliability, and integrity

• Ability to work independently with minimal supervision and take initiative when needed

• Flexible, adaptable, and willing to support a wide range of HR and administrative tasks

• Well-organized with strong attention to detail and ability to manage multiple priorities

• Good interpersonal and communication skills, with a collaborative team spirit

• Respectful, diplomatic, and able to maintain confidentiality

• Calm and resilient under pressure, with a positive attitude toward challenges

• Commitment to humanitarian values and principles  

OUR COMMITMENTS

• Première Urgence Internationale sees diversity of nationalities, genders, beliefs, profiles and statuses among its Human Resources as a major asset for its humanitarian action and therefore compels itself to the strict observance of the principle of non-discrimination throughout its recruitment process.  

• Première Urgence Internationale applies a policy of zero tolerance towards exploitation, sexual abuse and mistreatment, in all its forms, of women, children and all other vulnerable persons. It engages all its staff to promote, disseminate and respect the principles set out in its ethical charter.

• Please note that Première Urgence Internationale shall not in any case request a financial contribution for administrative costs related to recruitment. Any such information would be fraudulent, please disregard it. 

Job Requirements

Required Qualifications and Professional Experience

• Bachelor’s Degree in Human Resources, Business Administration, Public Relations, or a related field.

• Minimum of 2 years of experience in HR or administrative roles, preferably within an INGO or similar organization, with experience in recruitment, payroll, personnel file management, and administrative support.

• Familiarity with HR software, including Homere HR, is highly desirable

• Knowledge of local labor laws and HR compliance requirements.

How to Apply

If you are interested in the position of Human Resources Assistant, please strictly follow the instructions below.

Step 1: Fill out the application form using THIS LINK

Step 2: After successfully completing the form, submit the following documents via  THIS LINK by clicking the green apply now button

A non-returnable CV

A cover letter clearly stating your motivation

Three professional references

Subject line must read: " HUMAN RESOURCES ASSISTANT"

Applications that do not follow this two-step process will not be considered.

 Deadline: Monday October 20, 2025

NB: Only short-listed applicants will be communicated on, and the selection process includes technical test and an interview.

Note : Don't Forget to Merge all the Necessary Files in one PDF Format

Job Requirements Bachelor’s Degree in Human Resources, Business Administration, Public Relations, or in a related field of studies or in relevant work experience Duties & Responsibilities - Assist in drafting, preparing, and updating employment contracts, contract amendments, and other HR-related documents. - Support the collection, verification, and filing of attendance sheets, leave requests, pay slips, and timesheets - Assist in organizing onboarding, induction, and orientation sessions for new staff, ensuring smooth integration How to Apply Apply using the provided link below