The HR & Admin Officer is responsible for supporting the recruitment and selection process, coordinating employee engagement and motivation activities, and assisting in performance management, promotion, transfer, and exit procedures. He/she also provides administrative support and oversees general office and administrative services to ensure smooth daily operations and meet the organization’s operational needs.

Main Duties and Responsibilities:

• Supports the implementation of HR plans, policies, and procedures to ensure smooth HR and administrative operations.

• Assists in the recruitment and selection process by preparing job descriptions, posting vacancies, collecting and recording applications, scheduling interviews, and coordinating with hiring managers as assigned.

• Conducts basic background checks, prepares job offer letters, and supports onboarding processes in a timely manner.

• Prepares and processes various HR-related letters, including employment, promotion, salary adjustment, transfer, and termination letters, as guided by the supervisor.

• Facilitates new employees’ documentation, maintains accurate personnel files, and follows up on probation and regular performance evaluations.

• Assists in the implementation and communication of HR policies, procedures, and code of conduct to ensure staff awareness and compliance.

• Provides support in organizing capacity-building and training activities, including logistical arrangements and documentation.

• Maintains accurate compensation and benefits data and supports routine benefits administration.

• Supports employee health and safety initiatives, including coordinating insurance services and medical coverage where applicable.

• Assists in promoting positive workplace culture and staff engagement programs.

• Prepares and updates monthly payroll inputs by collecting and monitoring changes before submission for approval.

• Participates in updating job descriptions and specifications when requested.

• Assists in conducting Training Needs Assessments (TNA) and facilitates training logistics in consultation with supervisors and relevant departments.

• Supports the disciplinary process by preparing documents and ensuring proper filing and timely communication.

• Maintains and updates employee data in the HR information system (HRIS), including new hires, changes, and separations.

• Coordinates the registration, tracking, and maintenance of office equipment and facilities in collaboration with storekeepers/Warehouse Manager.

• Ensures office equipment, furniture, machines, and communication tools are available and in good working condition in coordination with user departments.

• Supports the handling of labour-related inquiries and assists in resolving minor employee conflicts in accordance with HR policies and labour laws.

• Responds to staff questions regarding compensation, benefits, and general HR matters.

• Prepares and submits periodic HR and administrative reports (monthly, quarterly, semi-annual, and annual) to the immediate supervisor.

Job Requirements

Competencies

1. Have adequate HRM concepts and best practices 

2. Good understanding of labour laws

3. Excellent organisational& time management skills

4. Excellent communication and interpersonal relationship skills

5. Trustworthiness& Teambuilding skills

6. Good analytical, conceptualization, and writing skills

7. Human Information System/HRIS practical skills

Qualification and Experience: 

• Bachelor’s Degree in Human Resource Management, Public Administration, Business Management, or related fields.

• Minimum of 4 years of relevant work experience, preferably in the construction or real estate sector, with at least 2 years in a similar HR and/or administrative officer role.

How To Apply

Applicants who fulfill the above-mentioned criteria can submit non-returnable applica­tions letter, CV and relevant supporting documents in a word or PDF file within 7 consecutive days to the following email address:  realityhrgs@gmail.com  by mentioning the job title in the subject line or interested applicants can apply in person at reality real estate office bole brass near Yugo City Church, 6th floor. Only short-listed candidates will be contacted and application after deadline shall not be accepted. 

For additional Information you can call at: +251116663339

Deadline for application:  November 23 , 2025.

Job Requirements Bachelor’s Degree in Human Resource Management, Public Administration, Business Management or in a related field of study with relevant work experience, out of which 2 years in a similar HR and/or administrative officer role. How to Apply Submit your application, updated CV and supporting credentials in person to reality real estate office bole brass near Yugo City Church, 6th floor or via email: realityhrgs@gmail.com. For more information contact Tel. +251116663339