Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives.

General Accountabilities: 

• Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments. Updating the HR database and personal files to facilitate HR processes management. 

• Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance 

• Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance. 

• Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. 

• Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.

  Additional HR/ Admin tasks delegated by the Project HR Manager 

Specific Accountabilities: 

• Make the follow-up and keep up to date the evaluation calendar for the staff working in the project. • Guarantee the respect of the administrative rules by the project staff, in close collaboration with the project FIN/HR Manager. 

• Ensure that all travels from field – project are organised together with the coordination. • Assist department heads and supervisor in the drafting of their annual holiday plan and follow-up 

• Make the administrative follow-up of staff sick leave, annual leaves and other and ensure all documentation is complete timely and according to the procedures.

Support the project in recruiting people: 

• Drafting and publishing of job offers according to the established procedures. 

• Collect CV’s and make practical arrangements for the interview/test. 

• Assist in translation when needed. 

• Provide the selected staff with administrative and practical information about the employment framework before contract signature. 

• Ensure that all new employees are sufficiently briefed by all departments and make general admin briefing on HR policies for all new employees.

Contract Management & Payroll 

• Ensure that all staff administrative files are completed and kept according to procedures; guarantee their proper filing and confidentiality of the employees’ personal data. 

• Ensure registration/cancellation of employees into the pension scheme. 

• Follow up and anticipate end of contracts and renewals, and prepare all necessary documents. 

• Follow up of the clearance procedures of end of contract employees. 

• Explain pay slips when questions arise in the field. 

• Preparation of incentive staff payments according to the seconded staff regulations.

Others 

• Supervision of domestic cooks and cleaners 

• Liaises with Coordination to ensure all employees have valid MSF ID cards. 

• Keep information updated on NS Training, record trainings done in order to be able to provide accurate information at any time. 

• Make sure all admin documents are easily available in sufficient quantities to facilitate admin procedures (leave forms, employee file forms, …) 

• Preparation of the monthly admin report. 

• Covering the gap of finance assistant in the holiday time.

Job Requirements

Education 

• Desirable finance, business or administration related diploma 

Experience 

• Essential Criteria previous working experience of at least two years in relevant jobs. 

• Desirable criteria experience in MSF or other NGOs in developing countries. 

Languages 

• Mission language and local language essential 

Knowledge 

• Essential Criteria computer literacy (word, excel, internet) 

Competences 

• Results and Quality Orientation L2 

• Team work and Cooperation L2 

• Behavioural Flexibility L2 

• Commitment to MSF Principles L2 

• Stress Management L3 

How To Apply

Interested applicants can submit their CV and application letter including photocopies of all supporting documents via www.ethiojobs.net, please be informed that we do not accept applications in other forms.
_____________________________________________________________________________________
Please Note that we only contact short-listed candidates and only short-listed candidates with the required documents are allowed to attend further assessment.
Sincerity of Declarations and Documents Submitted to MSF
Use of false documents to gain employment with MSF will lead to automatic cancelation from the recruitment process and if found after employment it will lead to termination.
We strive to promote, create, and maintain a safe organizational culture for all people who work for and with MSF OCA, including our partners. Moreover, we ensure that the workplace, wherever staff are located, is built on respect, tolerance, diversity, and inclusion that delivers a safe and respectful environment.
At Médecins Sans Frontières we are committed to ensuring diversity, equity, and inclusion within our organization and encourage qualified applicants from diverse backgrounds to apply.
MSF highly encourage female qualified applicants to apply.

Job Requirements Candidates should hold a finance, business or administration related diploma and possess at least two years of relevant experience, preferably with MSF or similar NGOs in developing countries. How to Apply Apply using the provided link below.