About the Lutheran World Federation (LWF)

We are a global communion of churches in the Lutheran tradition, living and working together for a just, peaceful, and reconciled world.  LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

Lutheran World Federation (LWF) in Ethiopia  

LWF World Service Ethiopia is a registered foreign charity, which has been operating in Ethiopia since 1973 implementing various development and humanitarian projects in different parts of Ethiopia.  LWF World Service Ethiopia works closely with the Ethiopian Evangelical Church Mekane Yesus (EECMY), the Ethiopian Government, UN organizations and other funding partners. Its thematic areas include the promotion of food security and sustainable livelihood, sustainable natural resources management, emergency preparedness, response and rehabilitation, and capacity building. 

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and our field presence in hard-to-reach areas. Our work is people-centred and community-based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.

 LWF Safeguarding Commitment

LWF World Service is committed to creating and maintaining a safe organization where people we come in contact with are protected from harm and abuse. Harm and abuse may include but are not limited to physical, psychological, and sexual violence and abuse, financial and material abuse, all forms of modern slavery, and all forms of maltreatment and exploitation.

Job Purpose   

The position is responsible for managing a wide range of logistical and administrative functions across all projects within the Amhara Coordination Office. This includes overseeing procurement, inventory and asset management, fleet operations, distribution, and human resources tasks such as recruitment support, leave, and attendance management. Additionally, the role involves managing office utilities, lease agreements, and supervising team members. The position ensures the consistent implementation of LWF’s personnel policies and procedures in alignment with the organization’s mission and objectives, with guidance from the regional coordinator and technical support from the Country ProLog Manager.

Duties & Responsibilities:

Procurement:

• Handle local procurement of goods, services, and works, and collaborate with the country office procurement team for higher-value procurements.

• Liaise with program leaders and the Procurement Committee, keeping them informed about prices and market trends. Help draft and update the Procurement Plan, ensuring plans align with budgets and donor requirements.

• Prepare and submit Requests for Quotations (RFQs) and Requests for Proposals (RFPs), evaluate bids, and ensure suppliers meet quality and delivery requirements. Arrange product inspections, maintain communication with suppliers, and issue Purchase Orders.

• Maintain systematic records, track requisitions and purchase orders, and ensure all procurement follows organizational and donor guidelines. Support VAT exemption processes and ensure compliance with LWF’s procurement policies.

• Build and maintain a database of qualified suppliers, monitor frequently purchased items, and manage stock and asset records.

• Generate monthly tracking reports for ongoing requisitions. Encourage and facilitate training opportunities for procurement staff and provide regular updates on procurement guidelines and best practices.

Warehouse & inventory management: 

• Supervise day-to-day warehouse activities, including receiving, controlling, storing, picking, and packing of goods, ensuring accuracy and efficiency in all processes.

• Assist in the planning and selection of suitable warehouse locations, optimizing storage conditions and layout for smooth operations.

• Collaborate with the local security focal point to conduct risk assessments and determine security needs, including the provision of guards if necessary.

• Supervise the storekeeper to maintain accurate and timely records of stock levels, ensuring program staff are regularly informed about inventory quantities.

• Ensure proper storage practices and regular updates to inventory records, maintaining accountability and adherence to organizational standards.

Administration:

• Monitor office lease agreements and ensure timely renewals.

• Follow up on office utilities payments, telephone, and internet payments.

• Oversee office cleaning and refreshment services to ensure the office environment is conducive for work.

• Facilitate all recruitment, transfer, promotion, and resignation processes and maintain corresponding documentation.

• Organize induction programs for new staff in consultation with relevant LWF departments.

• Ensure job vacancy notices are posted on relevant notice boards and liaise with departments for timely posting.

• Provide support and advice to line managers and employees regarding HR issues.

• Communicate with HOHR on the renewal of staff employment contracts and manage contracts on probation or temporary basis.

• Monitor and ensure that staff under supervision fulfill their obligations and routine duties.

• Maintain and regularly update official personnel files and records for the program.

• Prepare monthly staff list reports for all field offices and for Head Office and other relevant departments.

• Manage leave and sick leave records, liaising with Head Office HR as needed.

• Provide timely updates to relevant departments, particularly finance, on any staff changes, such as employment, promotions, resignations, and transfers.

• Communicate with applicants who were not successful in interviews or written exams.

• Ensure completion and filing of recruitment information, including CVs, exam results, interview outcomes, etc.

• Participate in local recruitment shortlisting, testing, and interviews as requested by line managers.

Fleet Management

• Manage LWF-owned and rental vehicles, ensuring effective and efficient utilization, timely maintenance, service, and monitoring of vehicle movement and safety and security.

• Verify that logbooks are completed and signed off before every trip and are returned to the office daily.

• Ensure fuel purchases are made at designated fuel stations using vehicle-specific fuel cards. Where no assigned fuel station exists, manage fuel requests through the approved vehicle fuel request form.

• Arrange for reimbursement of fuel expenses only when pre-approved by Finance and Logistics Managers.

• Enforce adherence to traffic laws, including vehicle carrying capacity limits.

• Ensure drivers conduct daily vehicle checks for operational readiness and report any issues.

• Prevent unauthorized staff from driving vehicles and coordinate driver assignment approvals.

• Ensure all drivers comply with safety and organizational policies during vehicle use.

Asset Management

• Manage fixed assets by maintaining accurate records of asset distribution, condition, and returns, ensuring the asset register is regularly updated in collaboration with the storekeeper to account for all assets efficiently.

• Ensure that all assets are well-maintained and secure at all times. Prevent assets from being left unattended and ensure they are properly stored when not in use.

• Confirm that assets are used exclusively for official LWF purposes and only by authorized LWF employees.

Job Requirements

Required Qualification:

• Minimum of B.A Degree in Business Administration, Management, Logistics & Supply Chain Management, or related. 

• Minimum of 3 years relevant experience for Bachelor degree and 1 year for Master’s Degree.

Additional Requirements:

• Language Proficiency: Strong written and verbal English communication skills.

• Organizational Skills: Ability to plan, prioritize, and structure tasks clearly and efficiently.

• Team-Oriented: Works well within a team, fostering collaboration and mutual support.

• Integrity: Reliable and trustworthy, demonstrating a strong sense of responsibility.

• Time Management: Consistently meets deadlines and completes assigned tasks on time.

• Commitment to Learning: Shows eagerness to learn and share knowledge, contributing to continuous improvement.

• Perseverance: Follows through on tasks and ensures completion.

• Interpersonal Skills: Highly developed social skills, with the ability to work effectively with diverse individuals.

How to Apply

Interested candidates who meet the above requirement can send ONLY detailed C.V and application letter through THIS LINK

Women are encouraged to apply.

Only short-listed applicants will be contacted.

Job Requirements Master's or Bachelor's Degree in Business Administration, Management, Logistics & Supply Chain Management, or in a related field of study with relevant work experience Duties & Responsibilities: - Handle local procurement of goods, services, and works, and collaborate with the country office procurement team for higher-value procurements - Assist in the planning and selection of suitable warehouse locations, optimizing storage conditions and layout for smooth operations - Monitor office lease agreements and ensure timely renewals How to Apply Apply using the provided link below