BACKGROUND

Farm Africa was founded in 1985, is international non-governmental organization working in Ethiopia since 1988. We drive agricultural and environmental change to improve lives. Our strategy has three pillars: agricultural expertise, management and preservation of ecosystems, and the power of business to drive prosperity. We believe Africa has the power to feed itself and are helping make this happen by establishing and spreading the best farming and forestry techniques so that poor farmers and herders have more food to feed their families and to sell. We help smallholders manage their natural resources sustainably so that they can withstand climate change challenges and shocks and ensure their families have enough food in the future as well as now. Farm Africa works in partnership with communities, government, local and international organizations, and the private sector to innovate, learn and share best practices for maximum impact of our projects.

 PURPOSE OF THE ROLE

The Logistics and Asset Management Officer is responsible to implement high standards of store management practices in line with professional material management principles, established methods and best practice in line with Farm Africa Ethiopia logistics policy and procedure to enable FA achieve its objectives.KEY TASKS AND RESPONSIBILITIES

Asset management Assistance:

• Coordinate purchased program supplies and ensure goods/commodities are delivered to the program in timely manner.

• Collect weekly/monthly stock report from Coordination office and project storekeepers and verify the reports against the physical count.

• Ensure store documents are adequately utilized in all time.

• Ensure dispatched goods (MDS) for their safe arrival to the field offices.

• Maintain goods stock records systems and make sure all relevant information are shown on the stock and bin cards as per Farm Africa and donor’s guideline

• Produce a monthly consolidate stock report and conduct a regular sample stock count and do the necessary correction/measure. 

• Support and actively participate in annual general fixed asset inventory and stock items count is done in accordance with Farm Africa- Ethiopia inventory management guidelines.

• Responsible for effective management of coordination and project offices low and high value assets and ensuring that all assets are secured, tagged, recorded, tracked, and monitored through an efficient and effective asset management system.

• Maintain handover of the organization’s fixed assets during the closure of projects

• Maintain stationary and financial pads and another warehouse property at Country office   

• Identifying scrapped and outdated assets for disposal.

• Actively participate in regular fixed asset count & verifications are done in country office

• Manage low value asset disposal process and participate in the process in accordance with the asset disposal guideline.

Fleet Management Assistance:

• Make sure country office transport functions and support organizational resources are effectively utilized and adhered to Farm Africa transport guideline and standards. 

• Make sure authorized vehicles leave the office and track/record vehicles movement on movement board.

• Arrange transport for Farm Africa visitors from to the airport or to their destination within Adds Ababa 

• Support Farm Africa vehicles and Motorbikes are annually inspected and entitled for road worthy certificate from Ethiopian Roads Transport Authority. 

•  Assist Farm Africa vehicles and motorbikes are covered annually by third-party insurance.

• Follow up of receiving, return used spare part of vehicles and maintenance from workshop.

• Follow up and make sure that precaution items are available in all FA’s vehicles such as first aid kid, fire extinguisher, tools, triangle reflector and etc

• Coordinate and arrange weekend and after working hour transport requests for international staffs

• Facilitate taxi requests, maintain taxi usage records and process payments     

• Advice staffs to choose cost effective and safe transportation systems from available alternatives.

• Book rented vehicles requests and ensure vehicles are properly inspected before departing to the field.

• Maintain good relationship with transport service providers like vehicle rental companies.   

• Support rented drivers received proper induction before leaving to project office

• Maintain proper records/database for rented vehicles usage and process payments timely with proper supporting documents  

• Monitoring fuel consumption, follow up the completion of the vehicle logbook and submitting report monthly.

• Facilitate vehicle incident report to the insurance company and logistic team on time. 

• Produce very brief monthly transport reports highlighting; challenges, satisfied transport request and etc.... 

These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. All work responsibilities are subject to having performance goals and/or targets established.

Job Requirements

PERSON SPECIFICATION Essential Desirable

Education, qualifications & other knowledge

• BA degree in Logistics and supply chain management or relevant field Driver’s License Grade 3 or equivalent is an advantageous. 

Experience

• Minimum 4 years of experience in Logistics, store and fleet management NGO experience is advantageous

• Experience of asset and inventory management Experience of using 

Skills & abilities

• Computer skills in MS Office software Dynamic and highly motivated;

• Skills in working as part of a team Able to work with minimal supervision;

• Excellent communicator at all levels; 

Our Values

Investing in smallholder farming is the number one way to combat poverty in rural Africa. Farm Africa is a leading NGO specializing in growing agriculture, protecting the environment and developing businesses in rural Africa.

EXPERT: Expertise and insightful evidence-based solutions are at the heart of everything Farm Africa does. 

GROUNDED: Our teams and partners work closely with local communities, engaging them in every level of decision-making. 

IMPACTFUL: We deliver long-lasting change for farmers, their families, and the environments they live in. 

BOLD: We model innovative approaches and are not afraid to challenge strategies that are failing.

How to Apply

Send your short CV (maximum of 3 pages) and a cover letter (maximum 1 page) via email: ethrecruitment@farmafrica.org

Note: Write "Logistics & Asset Management Officer" in the subject line of the email!