Logistics Assistant
Position:
Organization: Oxfam Great Britain
Not Specified
Our values and commitment to safeguarding
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.
About Oxfam
Oxfam is a global community that believes poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s rights activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers, and more. And we won’t stop until everyone can live life without poverty for good.
Oxfam GB is a member of the international confederation Oxfam.
OUR WORK IN ETHIOPIA
Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues.
Job details
DIVISION: OperationsTEAM: Logistic teamLOCATION: ShireCONTRACT TYPE: Fixed Term GRADE: E1 National JOB FAMILY: Property and LogisticsSALARY: As per the Oxfam benefit package HOURS: 37.5 per week
FLEXIBLE WORKING
We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements that might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements that candidates can discuss with the Recruiting Manager at the interview stage.
TEAM PURPOSE: The logistics team is accountable for ensuring that all operational procedures of administration and logistics are adhered to and implemented in a manner that is compliant with Oxfam policies, standards, and procedures.
In particular, the team provides professional, business-focused service on logistics, delivering a proactive and solutions-based approach for resolving issues. The team will also ensure that the operational business requirements are effectively managed to deliver organisational results and support the achievement of programme outcomes.
JOB PURPOSE: The main purpose of the logistics assistant is to work as part of the logistics team, managing all responsibilities related to supply, warehouses, and fleet, as well as the dispatching of goods. The logistics assistant is responsible for ensuring quality in supply chain management support across the Ethiopia programme. Where appropriate, the logistics assistant will provide support to field teams through assessment and accompaniment.
POST HOLDER REPORTS TOSr Logistic OfficerJOBS REPORTING TO THIS POSTNoBUDGET RESPONSIBILITY No
KEY RESPONSIBILITIES
Warehouse and Stock Management
Provides support to the warehouse person in all aspects of warehouse operations.
Supervise or partake in loading/unloading trucks when shipments are received or going out.
Processing/filing of disposal of items.
Interact with third-party logistics service providers and suppliers to support the team
Take part on disposal of unserviceable or damaged items
Assist the supply chain with the support of the Helios system
Ensure that all goods are packed safely and segregated according to their nature.
Manage stock data and tracking systems in accordance with Oxfam GB standard procedures.
Ensure receipt of goods is in good order as described on the purchase order & requisition, ensuring relevant technical advice for receiving goods of specific technical nature
Organise the loading/unloading of store goods when dispatching to projects.
Carry out regular stock reconciliation and report of any discrepancy to the line manager.
Ensure all health, safety and security precaution by all people involved in the store
Ensure the timely maintenance of the store building and all equipment related to safe storekeeping.
Ensure that there is no unauthorized access to the store and the store area is smoke-free.
Ensure Store management policies and procedures are implemented in all programme locations, including emergency response offices set up temporarily.
Produces stock/warehouse management reports on a monthly basis
Organizing Stock Count as per Oxfam Policy
Prepare a reconciliation report for approval.
2. Supply management
To process the payments for procurement cases with the finance team as requested.
Review bills, invoices and purchase orders before submitting for payment/signatory.
Ensure the proper Warehouse Management in accordance with Oxfam and donor-specific policies.
Support the procurement officer in the timely dispatch of the tender document.
Routine communication, coordination and planning with the relevant requesting staff / programmes regarding the order and delivery of supplies.
Maintain appropriate records to ensure that the procurement process, decision, and contractual agreement are accurately documented for accountability and audit purposes.
Support in the establishment and maintenance of ethical, professional working relationships with suppliers and others.
3. Asset management
Manage asset inventory and tracking systems for all Oxfam GB assets in the subfield office and liaise with the Mekelle office as necessary.
Organise asset count as per OXFAM policy and prepare a reconciliation report for the line management by ensuring all field office locations maintain appropriate standards and procedures.
Keeps track of all asset and equipment movements and updates asset and equipment registers
Prepare a list of obsolete assets and items for management decision and carry out the disposal accordingly.
Ensure all assets and Oxfam properties are maintained in good working order and to an appropriate standard.
Produces asset and equipment reports every month.
Inspect all housing before signing the lease to ensure that it meets all security requirements
Report to the Sr Logs Officer on any property-related issues and work with him/her to resolve them.
Registration, inspection, and labelling of new assets
Completion and update of asset register
Periodic asset inspection and review, Asset disposal
4. Fleet management
Assign vehicles to the program unit as per the movement plan.
Assist in ensuring that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
Assist in inspecting and recording the condition of vehicles by maintaining a weekly checklists file and ensuring that vehicle logbooks are accurately filled.
Assist the senior logistics officer to ensure that vehicles are prepared for routine and emergency security requirements.
Close Follow-up of the expiry of the annual inspection and insurance Coverages in timely Manner
5. Admin and others
Support the Sr Log Officer in managing sub-office-level logistics and admin related activities.
Ensuring documents are properly scanned and accounted for in an organised manner.
Facilitating supplier payments timely.
Ensure utility bills are settled on a timely basis.
Perform other duties as assigned by the line manager/ Senior Logistics officers
Manages drivers and cleaners at the field office.
Job Requirements
person specification
Most importantly, every individual at Oxfam GB needs to be able to:
Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE, AND EQUALITY
Our Values
Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
Courage: We speak truth to power and act with conviction on the justice of our causes.
Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:
1. Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality.
2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.
3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies to ensure all people who come into Oxfam are as safe as possible.
Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and applying the principles and twelve practices in your work. Read more about this here:
For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here.
1. Self-Awareness
2 Mutual accountability
3 Strategic Thinking and Judgment
SKILLS, Experience, Knowledge & Competencies
Essential
a bachelor's (BA) or a degree from a recognized university/college in supply and logistics management or any other areas that can bring added value to the post.
Relevant supply and logistics management experience of 2 years in an INGO.
Ability to adjust to constantly changing situations while maintaining focus on delivery and follow-through, and supply and logistics requirements.
Able to work with little supervision, being innovative and using initiative to a good degree.
Strong interpersonal skills, sensitivity to cultural differences, and ability to work in a wide variety of cultural contexts.
Experience and training in supply and logistics management system software.
Data management and reporting skills
Competent in the use of computers and Microsoft Office applications, including word processing (Word) and Excel.
Sympathy with the aims and objectives of Oxfam
Commitment to humanitarian principles and action
Commitment to Oxfam’s equal opportunity and gender policies. Demonstrated experience of integrating gender and diversity issues into logistics programmes
Desirable
Knowledge of the field of international development and human rights
Is from zonal areas and knows local market and contexts
How To Apply
Interested candidates can apply using the links below
Internal career:
https://jobs.oxfam.org.uk/internal/vacancy/24457/description
External career
Deadline: Mar 12, 2026, 12:00 AM
Location: , Shire
Amount: 1