Job Title: Office Assistant / HR Administrator
Location: Addis Ababa
Employment Type: Full-time
Payment: 15k net

About Ultra Communications
Ultra Communications is a dynamic creative agency based in Addis Ababa. We specialize in bold content creation, social media management, design, and video production for clients across Ethiopia and internationally. As we grow, we’re looking for a proactive, highly organized Office Assistant / HR Admin who can keep our creative engine running smoothly by ensuring the office and team are supported daily.

Role Overview
The Office Assistant / HR Admin is a dual-function position that bridges administration and human resource responsibilities. You’ll play a key role in supporting daily office operations, assisting with HR tasks, maintaining a productive work environment, and handling logistical coordination across the team.

Duties & Responsibilities:

Administrative Duties

• Take daily attendance and assist department leads in tracking staff punctuality and leave

• Maintain general office upkeep, including cleanliness, supply management, and workspace organization

• Oversee utilities: pay bills (WiFi, electricity, etc.) and ensure functionality (printer, faucet, etc.)

• Manage petty cash and prepare simple expense reports

• Handle grocery runs and office kitchen restocking

• Coordinate repairs or maintenance issues (e.g. plumbing, pests, etc.)

• Water and care for office plants

• Transcribe or extract data when needed (e.g. from newspapers, forms)

HR Support

• Assist in onboarding new hires (forms, orientation setup, logistics)

• Maintain employee records and ensure HR files are up to date

• Help track probation periods and support performance review coordination

• Source and screen candidates for upcoming roles as directed

• Support staff morale and internal culture-building activities

Management Support

• Help schedule meetings, maintain calendars, and take meeting notes when required

• Assist with logistics for events, happy hours, and shoots

• Coordinate internal team celebrations or birthdays

Job Requirements

Requirements

• 2+ years of relevant experience in office administration, HR assistance, or general coordination roles

• Strong problem-solving skills and the ability to take initiative (e.g., fixing problems before they escalate)

• Excellent communication skills in both Amharic and English (written and verbal)

• Competent with Google Workspace (Docs, Sheets, Calendar) or Microsoft Office

• Able to juggle multiple priorities and assist different departments when needed

• Trustworthy, positive, dependable, and team-oriented

How To Apply

By clicking the green apply now button and then uploading cv/resume along side relevant documents that can support the application THIS LINK

Note : Don't Forget to Merge all the Necessary Files in one PDF Format 

Job Requirements Educational Background in a related field of study with relevant work experience Duties & Responsibilities: - Take daily attendance and assist department leads in tracking staff punctuality and leave - Assist in onboarding new hires (forms, orientation setup, logistics) - Help schedule meetings, maintain calendars, and take meeting notes when required How to Apply Apply using the provided link below