Title: Office Manager

Reports To:

• Senior Accountant – Financial activities

• General Manager – Office operations

Job Summary

This role combines accounting, office management and simple procurement & HR supports. The employee ensures smooth office operations, maintains financial records, assists in HR processes, and handles external compliance and representation duties.

Key Responsibilities 

1. Office Administration & Operations (Manager)

• Manage all secretarial services.

• Manage daily office activities and ensure smooth workflow.

• Procure and manage office supplies, project supplies and inventory

• Handle communications (calls, emails, letters)

• Schedule meetings and coordinate internal activities

• Maintain organized filing systems (HR, contracts, company docs, etc)

• Ensure office facilities and equipment are functional

• Assist projects in procurement processes

• Ensure proper documentation of procurement transactions

• Support implementation of company policies and internal procedures

• Maintain organized records of all tax, compliance, and regulatory documents

• Provide financial updates to Senior Accountant

• Report office and operational matters to Manager

• Ensure alignment between finance, operations, and project needs

2. Accounting & Financial Support (Senior Accountant)

• Record daily financial transactions (cash, bank, expenses)

• Prepare invoices, receipts, and payment vouchers

• Maintain accounts payable and receivable tracking

• Assist in bank reconciliations and cash flow monitoring

• Support payroll data preparation (attendance, inputs, adjustments)

• Organize financial documents for tax and audit purposes

• Ensure proper filing of all financial records

• Prepare & submit required documents, follow up tax-related cases, assessments, and communications with MoR

• Track and ensure timely filing of tax declarations and compliance requirements

• Handle tax clearance processes and obtain necessary certificates, business renewals

• Represent the company at MoR offices for submissions, clarifications, and issue resolution

3. Basic HR Works (Manager)

• Maintain employee records, updates and report (contracts, personal files, onboarding documents)

• Track staff attendance, leave, and overtime records

• Ensure proper filing and confidentiality of employee information

• Assist in procurement activities

4. Basic Procurement Works (Manager)

Note: This is a multi-role position suitable for candidates comfortable working across finance and administration.

Job Requirements

Requirements

• Diploma/Degree in Accounting, Business, or related field

• 2 – 3 years’ experience in admin/accounting roles

• Strong organizational and follow-up skills

• Very Good Ms-Office (Word, Excel, Power Point,…) proficiency and basic accounting knowledge.

• Very Good in reporting and following-up tasks and organizing activities

• Experience with government processes, specially of MoR, is an advantage

How To Apply

Application Requirement: Applicants must submit an updated CV and a portfolio or description of past projects. Shortlisted candidates will be required to complete a practical technical assessment.

Qualified candidates can apply through the link: https://forms.gle/UohpWXtpJpHRQeF97

Job Requirements Candidates should hold a diploma or degree in Accounting, Business, or a related field and have 2–3 years of experience in administrative or accounting positions. Strong organizational skills, proficiency with MS Office, and basic accounting knowledge are essential. Familiarity with government processes, especially the Ministry of Revenue (MoR), is an advantage. How to Apply Apply using the provided link below.