OFFICE MANAGER (RECEPTION)

• Job Title: Office Manager (Reception)

• Company: Al-Tewba Trading PLC

• Reports To: General Manager

• Required Number: 1 (One)

• Place of Work: Addis Ababa (Head Office)

• Employment Type: Permanent (after probation period)

• Gender: Female

• Salary: As per company scale, plus benefits

• Application Deadline: Within 10 days from the date of announcement

COMPANY OVERVIEW

Al-Tewba Trading PLC is an indigenous Ethiopian general trading company established in 2000 E.C. in Addis Ababa, Ethiopia. The company operates across diversified business sectors with a strong focus on import, manufacturing, and nationwide distribution of fast-moving consumer goods (FMCG). Over the years, AL-TEWBA Trading PLC has earned a strong reputation for reliability, ethical business conduct, and consistent product quality.

JOB SUMMARY

The Office Manager (Reception) is the first point of contact for the company. She manages the front office, welcomes clients and visitors, handles communication, and supports the smooth day-to-day running of the head office.

KEY DUTIES & RESPONSIBILITIES

• Receive and welcome clients, visitors, and job applicants in a professional and courteous manner.

• Answer, screen, and direct telephone calls; take and pass on messages accurately.

• Receive, register, distribute, and dispatch incoming and outgoing letters, documents, and parcels.

• Maintain an organized filing system (physical and electronic) for office records and correspondence.

• Manage management's calendar, appointments, and meeting room bookings.

• Prepare letters, memos, minutes, and reports as assigned.

• Monitor office supplies, request purchases, and keep stock records.

• Coordinate cleaning, messenger, and office support services to keep the office clean and orderly.

• Keep visitor logs and ensure office security procedures are followed at the front desk.

• Support HR and administration with document collection and applicant reception.

• Perform other related duties assigned by the supervisor.

Job Requirements

QUALIFICATIONS & EXPERIENCE

• Education: Diploma in Office Management, Secretarial Science and Office Administration, Management, or a related field.

• Experience: Minimum of 4 years of relevant work experience in reception, secretarial, or office administration.

REQUIRED COMPETENCIES & SKILLS

• Technical Skills: Strong computer skills (MS Word, Excel, Outlook, email, internet).

• Communication: Excellent spoken and written Amharic and English; ability to take accurate meeting notes, prepare meeting minutes, and draft professional letters, emails, and official correspondence.

• Core Skills: Decision-making, strong communication, attention to detail, analytical thinking, and problem-solving skills.

• Personal Attributes: Professional appearance, good manners, strong customer service attitude, ability to maintain strict confidentiality, well-organized, able to multitask, punctual, reliable, and able to work under pressure.

How To Apply

Interested and qualified candidates are invited to submit their updated CV and application letter within 10 days of this announcement through either of the following methods:

Email: altewba33@gmail.com

In Person: Bisrate Gebriel, SAN Building, 1st Floor, during working hours

For Further Information / Inquiries: 0984062208 / 0984062209

Note: Only shortlisted candidates will be contacted.

Job Requirements The successful candidate should possess a Diploma in Office Management, Secretarial Science and Office Administration, Management, or a related field from a recognized institution. The candidate should have at least 4 years of relevant work experience in reception, secretarial duties, or office administration. How to Apply Submit your non-returnable application and CV along with supporting documents in person to the office located at Dembel City Center, 8th Floor, Office No. 812 D & E or Via email altewba33@gmail.com