Job Title : Operations Officer

Edomias International Plc.is the Premier Human Resource solutions provider in Ethiopia serving clients for more than 18 years.

We invite qualified applicants for the position of Operations Officer at one of our clients VFS Global Services Pvt. Ltd.

Purpose of the role

• To manage end to end operations of the VAC whilst ensuring quality and cost saving, ensure compliance to the set processes, and manage people to bring the best efficiency out of them
• To ensure implementation of new process roll outs or changes.

The -Operations Officer is Responsible for:-

1.       Document scrutiny and collection of application for visa processing

2.       Handel customer/applicant queries personally or via email, telephone

3.       Handel cash and bank related transactions if assigned and ensure 100% accuracy

4.       Record & maintain all application data. Ensure accurate & timely data entry into the system with zero errors

5.       Ensure all administration and logistics of passport delivery to consulate/applicant/logistic Company etc.

6.       Maintain compliance to the standard operating procedures, manuals etc. without deviation in process

7.       Inform the applicants about the available added services and ensure delivery of value Added service options to applicants/customers.

8.       Encourage applicant to provide feedback on service provided and their overall experience overall experience at applicant center.

9.       Ensure that the entire process is completed within the mandate turnaround time

10.   Assist deputy manager/operation manager  in execution of WB project

11.   Ensure judicious use of natural resources

12.   Adhere to the environment health and safety policy /objective and guidelines of the organization       

Indicative KRA’s/Budgetary and Revenue Responsibilities

• Productivity - Targets met as prescribed in Team Objective Tracker.
• Customer satisfaction (Applicants) - Complaints - Targets met as prescribed in Team Objective Tracker.
• Timely & Accurate Data entry - Targets met as prescribed in Team Objective Tracker.
• Late reporting /unauthorized absenteeism 
• Adherence to TAT - Targets met as prescribed in Team Objective Tracker.
• Completion of WB  Projects Completion 
• Attending training programs. Ensure all trainings  scheduled by HR are attended 

Training: Internal Process Certifications (OCL’s) – Scores well on all OCL’s completed for self

Error Monitoring – To reduce the number of errors on a daily basis, maintains Error Log, as applicable.

Updates Productivity & VAS Conversion Grid – to track performance on a daily basis.

VOC - Targets met as prescribed in Team Objective Tracker.

• Ensures adequate Surveys are completed ( minimum 5% of application counts) & Target VOC Target achieved, as per Team Objective Tracker

Knowledge & Key Skills: 

• Worked  as  Customer Service Representative
• Basic Knowledge of Computer skills, in MS office & good typing speed
• Adaptability and presence of mind to handle customer queries and complaints
• Ability to Innovate and enhance procedures and methods to increase productivity & cost effectiveness

Education:-  BA/BSC  Degree in  any Field.

Experience: 1-2 years

Language Requirements

• Proficiency in English Language is Mandatory.
• Applicants with knowledge of additional foreign languages are highly encouraged to apply.

Gross Salary: 50,000 - 55,000 ETB

Place of Work: - Addis Ababa

Employement Type: Contract-based (renewable)

Those who are qualified can attach just an Application Letter & CV only in PDF format through  info@jobsinethiopia.net Clearly marking the Job Title “Operations Officer ”

Efficient Professionals are invited to apply within 5 days after advertisement.

Only short listed candidates will be contacted.

Equal employment declaration

VFS Global is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We do not discriminate against any employee or applicant for employment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, marital status, citizenship, veteran status, or any other characteristic protected by applicable laws.

This policy applies to all aspects of employment, including recruitment, hiring, training, promotion, compensation, benefits, and termination. Employment decisions are based solely on qualifications, merit, and business needs.

We are dedicated to creating an environment where all individuals feel respected, valued, and empowered to contribute to our success. Job Requirements BA/BSC  Degree in Management, Business Administration, Public Administration or relative filed of study with relevant work experience out of with 1-2 years. Duties and Responsibilities - Receive and check the accuracy, completion, and legality of the client’s requested supporting documents for visa and applications - Process individual client information/instruction -receive, scan, arrange and submit client documents into the operating system and manage ad-hoc activities for requesting customer companies - Send and receive frequent and prompt messages regarding visa applications and any visa processing updates via e-mail, postal services, and video conferences - Tracks each client’s university and visa applications - Respond to client queries on visa application forms and documents needed in support of the application. - Ensure timely reverts and regular follow-ups to clients on emails, phone calls, 1-on-1 interactions - Ensures key case documents are properly scanned and documented in the system and well processed How to Apply Interested applicants can submit their CV and relevant documents through the provided e-mail