Performing the day to day order processing activities in a particular supply office (coordination level) according to MSF protocols and standards in order to ensure an optimal  running of the mission/project.

• Performing the day-to-day activities ensuring an efficient running of the Order processing activities in supply coordination office following the supply procedures according to MSF standards and protocols. Including the following activities: 

  • Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data.

  • Processing all orders and requests and communicating regularly on their status with the initial clients: order received, approval stage, confirmation, RTS monitoring, backorder, lead times, … and reporting problems to his line management.

  • Communicating with local and international suppliers (status of order, claims) and reporting problems to line management.

Performing delegated tasks according to his/her activity and as specified in his/her job description.

• Update and create Purchase Order for local, regional, and international purchasing.

• Prices updates for Field Orders and Purchase Orders, validation of orders in Unifield. 

• Sourcing from stock, upon getting greenlight form stock Owners

• Support purchasers to request for Quotations

• Focal person for communication with regional suppliers (MSF supply Kenya) for Orders placed regionally and share feedback with the Supply Chain Officer  and Deputy Coordinator in charge of Supply Chain

• Timely Share picking tickets or delivery orders for all orders sourced from stock (log and med) to warehouse team.

• Collaborate with Supply Chain Officer for weekly order monitoring.

Ensure proper filling of supply purchase files according to the MSF filling protocols.

Job Requirements

  Education       

Essential, secondary education; commerce related studies desirable

Experience      

•     Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures. 

•     Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equip-ment and kits in accordance with the nature of the project)

Languages      

Mission language essential (English); local language desirable (Amharic) 

Knowledge     

Computer literacy

Competencies            

•     Results and Quality Orientation L1

•     Teamwork and Cooperation L1

•     Behavioural Flexibility L1

•     Commitment.to MSF Principles L1

•     Service Orientation L1

•     Stress Management L2

How To Apply

Interested applicants can submit their CV and application letter including photocopies of all supporting documents via www.ethiojobs.net. please be informed that we do not accept applications in other forms.

Please Note that we only contact short-listed candidates and only short-listed candidates with the required documents are allowed to attend further assessment. 

Sincerity of Declarations and Documents Submitted to MSF

Use of false documents to gain employment with MSF will lead to automatic cancelation from the recruitment process and if found after employment it will lead to termination.

We strive to promote, create, and maintain a safe organizational culture for all people who work for and with MSF OCG, including our partners. Moreover, we ensure that the workplace, wherever staff are located, is built on respect, tolerance, diversity, and inclusion that delivers a safe and respectful environment.

At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.

Job Requirements Candidates should have at least two years of experience in supply chain management or supply administration and be familiar with MSF Field Logistics. A secondary education level is required, with commerce-related studies considered desirable. Proficiency in English is essential; knowledge of Amharic is a plus. How to Apply Apply using the provided link below.