Job Title: Purchasing & Procurement Supervisor

Department: Accounting & Finance    Section: Purchasing & Procurement

Reports to: Finance Manager   

Unit: Jimma Palace & Denbi Eco Lodge

1. Basic Function & Scope

The Purchasing & Procurement Supervisor is responsible for managing the sourcing, purchasing, and supply of goods and services across both Jimma Palace Hotel and Denbi Eco Lodge, ensuring that both properties are consistently and cost-effectively stocked to support smooth operations.

The role is central to securing the best possible pricing and terms from suppliers, maintaining full compliance with Ethiopian procurement and business law, and coordinating the weekly supply chain route between Addis Ababa, Jimma Palace, and Denbi Eco Lodge.

3. Work Contacts

Internal: Works closely with the Finance Manager, Cost Control, and department heads at both Jimma Palace Hotel and Denbi Eco Lodge to align on purchasing needs and inventory levels.

External: Suppliers, vendors, transport providers, and relevant government/regulatory bodies overseeing trade and procurement compliance.

4. Supervisory Responsibility

Responsible for the overall management of purchasing and procurement activity across Jimma Palace Hotel and Denbi Eco Lodge, including any purchasing or store staff assigned to the function.

Job Requirements

Work Performed

1. Manage the end-to-end purchasing process for Jimma Palace Hotel, consolidating and actioning purchase requests from all departments.

2. Oversee procurement on behalf of Denbi Eco Lodge, receiving and processing Denbi's purchase requests, coordinating dispatch via the Addis–Jimma–Denbi supply route, and ensuring Denbi's account with Jimma Palace is settled promptly.

3. Maintain minimum/maximum stock (PAR) levels for both properties across F&B, Housekeeping, Linen, Engineering, Front Office, and Collateral, adjusting order frequency according to shelf life and demand.

4. Continuously source and negotiate with suppliers to secure the best available pricing, quality, and payment terms, regularly benchmarking costs across multiple vendors to drive savings for both properties.

5. Maintain and grow a supplier list mapping products supplied, delivery method (via the Addis truck or direct to property), lead times, and credit terms.

6. Establish and manage supplier credit arrangements where appropriate, monitoring balances and ensuring timely, accurate settlement.

7. Ensure all purchasing activity is conducted in full compliance with applicable Ethiopian procurement, tax, customs, and commercial law, and with the hotel's internal financial controls and approval procedures.

8. Maintain accurate and audit-ready procurement records, including purchase orders, quotations, invoices, and delivery documentation, for both Jimma Palace and Denbi Eco Lodge.

9. Verify the quality and quantity of all goods received against orders and specifications, and manage the resolution of any discrepancies, damages, or short deliveries with suppliers.

10. Monitor market conditions, including local price fluctuations and supply disruptions (e.g. fuel/diesel availability affecting the delivery route), and proactively adjust ordering and supplier strategy to protect continuity of supply.

11. Work closely with Cost Control and the Finance Manager to track procurement spend against budget and flag variances.

12. Supervise and develop any purchasing/store staff assigned to the function, ensuring adherence to procedures and service levels.

13. Prepare regular reporting on procurement activity, pricing performance, and cost savings achieved for both properties.

14. Perform other duties as assigned by management.

How To Apply

Interested and Qualified candidates can apply using ethiojobs.net

Job Requirements Develop, maintain, and regularly update a comprehensive supplier database covering products and services supplied, delivery methods (including Addis truck or direct-to-property delivery), lead times, credit terms, pricing, and supplier performance. How to Apply Apply using the provided link below.