The International Community School of Addis Ababa is inviting all interested to apply for the following vacant position:

POSITION: Receiving & Issuance Officer

DEPARTMENT: Procurement and Logistics Management

REPORTS TO: Supervisor, Receiving & Issuance

REQUIRED NUMBER: 1

SALARY: ETB 113,500.00

CONTRACT TYPE: - Full Time

AGE: Not more than 35

ABOUT THE ROLE  

We are seeking a detail-oriented and experienced Receiving & Issuance Officer to join our Procurement and Logistics Management team. In this role, you will be responsible for overseeing day-to-day warehouse operations, ensuring efficient inventory control, and maintaining accurate stock records. You will implement standard inventory models to prevent stock-outs, avoid overstocking, and guarantee the seamless flow of materials across all departments.

KEY RESPONSIBILITIES

Warehouse & Material Management

• Receiving & Inspection: Verify and inspect all incoming shipments against purchase orders, supplier invoices, and quality specifications before generating receiving reports.

• Storage & Organization: Maintain clean, safe, and secure storage facilities; optimize warehouse layout, rack allocation, and stock labeling for quick access and efficient space utilization.

• Issuance & Control: Issue materials to authorized personnel based on approved internal requisitions and verified operational needs.

• Database Maintenance: Record all daily transactions promptly and accurately in the QuickBooks inventory database.

Inventory Control & Analysis

• Stock Optimization: Apply standard inventory models (FIFO, ABC classification, EOQ, Reorder Points) to set safety stock thresholds and avoid stock-outs or surplus.

• Replenishment: Monitor stock levels continuously and initiate purchase requisitions to replenish fast-moving items in a timely manner.

• Audits & Reconciliation: Conduct routine spot checks and cycle counts, participate in annual stocktaking, and reconcile physical inventory with digital records.

• Disposal & Feedback: Identify and report slow-moving, obsolete, or damaged items for timely disposition, and escalate material quality issues for supplier resolution.

Reporting & Documentation

• Data & Analytics: Generate monthly consumption reports and demand forecasts using Excel to support departmental budgeting and planning.

• Audit Readiness: Maintain well-organized physical files and digitally scan warehouse records for easy access and compliance auditing.

Job Requirements

REQUIRED QUALIFICATIONS

Education & Experience

• Degree: Bachelor’s Degree in Procurement & Supply Chain Management, Logistics, Business Administration, Accounting, or a related field.

• Experience: Minimum of 5 years of direct experience in warehouse management, material control, and stock auditing.

Technical Skills & Competencies

• Software Proficiency: Hands-on experience with QuickBooks (or equivalent inventory ERP software) and advanced proficiency in Microsoft Excel.

• Languages: Fluency in both written and spoken English and Amharic.

• Attributes: Strong analytical skills, high integrity, ability to work independently under pressure, and keen attention to detail.

Physical Requirements

• Ability to traverse warehouses to observe physical inventory, perform light to moderate physical labor (lifting, bending), and stand for extended periods during inventory checks.

How To Apply

APPLICATION PROCEDURE

Interested candidates fulfilling the minimum requirements are invited to send their applications to hr@icsaddis.org until 08 November 2026.

Please do not include copies of transcripts, academic degrees, or letters of recommendation with your application. These documents will be requested at a later stage, if necessary.

Internal applicants are also advised to inform their immediate supervisor prior to applying. Applications for internal vacancies submitted without the knowledge of the applicant’s supervisor will not be considered.

Child Protection – Safe Recruitment Practices

As part of our recruitment practices at our school, employees are required to possess and validate appropriate qualifications for all positions.  For all potential hires, we communicate directly with previous references to ensure due diligence within the recruitment process. Once at school, ICS has a professional code of conduct, including Child Protection training reviewed with employees and signed annually.

ICS Addis is committed to safeguarding and promoting the welfare of children. All employees are responsible for recognizing, responding to, and reporting concerns in accordance with ICS safeguarding procedures, and for actively participating in required child protection training and practices. Background checks and reference verification are conditions of employment.

Highly qualified candidates may be interviewed as applications are received. ICS reserves the right to make an appointment if an outstanding applicant is identified early in the search process.

Job Requirements Bachelor’s Degree in Procurement & Supply Chain Management, Logistics, Business Administration, Accounting, or related field and possess at least five years of direct experience in warehouse management and stock auditing. Advanced proficiency in QuickBooks, Microsoft Excel, and fluency in English and Amharic are required. Physical capability to perform light to moderate labor, including lifting, bending, and standing for extended periods, is essential. The role supports procurement processes by ensuring accurate inventory records, timely replenishment, and compliance with audit standards. How to Apply Send your application to hr@icsaddis.org by 08 November 2026. Do not include transcripts or recommendation letters now; they will be requested later.