Job Vacancy: Research Admin Assistant Officer I

About Armauer Hansen Research Institute (AHRI) 

The Armauer Hansen Research Institute (AHRI) is a medical research institute established in 1970 by the Government of Ethiopia in collaboration with Save the Children Organizations of Norway and Sweden, and the University of Bergen. It was named after the Norwegian physician, Gerhard Henrik Armauer Hansen, who first described the leprosy bacillus (Mycobacterium leprae). AHRI was initially established to investigate the pathogenesis and human immune responses of leprosy. However, it now undertakes medical research in a wide range of diseases such as tuberculosis, malaria, antimicrobial resistance, HIV, various cancers, and other non-communicable conditions. The Institute focuses on responding to emerging and re-emerging diseases through health research and innovation. Additionally, the Institute places due emphasis on research for non-communicable diseases, vaccine research and development, and traditional and modern medicine.

Responsibilities:

AHRI is looking for a Project Admin Assistant.
Under the Deputy Director General (DDG) Project Admin Assistant will be responsible for providing comprehensive administrative and secretarial support for the deputy director general office. Key duties include:

• Performing secretarial tasks such as drafting and formatting correspondence (letters, emails, memos), preparing meeting agendas/minutes, and handling confidential documentation.
• Assisting in coordinating day-to-day office activities, including scheduling meetings, managing calendars, and maintaining organized records.
• Acting as a liaison between the deputy director and project-specific teams, partners, and external parties, including answering phone inquiries, managing office correspondence, and facilitating smooth communication channels.
• Providing general office administrative support, such as organizing files, arranging travel, and maintaining office supplies as needed.
• Assist in the preparation of different events (meetings, conferences, etc.); design schedules, arrange logistics, communicate with participants, and prepare reports.
• Facilitate communications with different stakeholders and prepare any pertinent documents requested by stakeholders.
• Prepare letters and follow-up activities.
• Documenting all the relevant minutes of meetings, letters, certificates, and progress reports.
• Perform any activities given by the deputy director and the project manager

The ideal candidate will possess strong organizational, multitasking, and communication skills, with experience in both project coordination and secretarial roles.

Qualifications:

• BA degree in Secretarial and Office Administration, Secretarial Science and Office Management, Administrative Service Management, Administration and Information System
• Two years related work experience
• Minimum CGPA of 3.00 for male and 2.75 for female applicants
• Female applicants are strongly encouraged

Skills and Competences

• Highly organized, able to handle multiple tasks
• Strong time management skills
• Excellent interpersonal communication skills
• Fluent in English, both verbal and written
• Proficiency in Microsoft Office
• Strong attention to detail and problem-solving skills
• Ability to work with others/teamwork

Duty station:

Addis Ababa AHRI Head Office

Number required: 1 (One)

Terms of employment: one-year contract period with full-time employment basis, with possibility of extension based on performance and budget availability

Salary: As per the scale of the institution

How to Apply: Submit your application letter (detailing your motivation and suitability), CV (maximum of three pages with a clear indication of your educational background and experience), and copies of your documents and certificates as one PDF file. Job Requirements BA degree in Secretarial and Office Administration, Secretarial Science and Office Management, Administrative Service Management, Administration and Information System or relative field of study. How to Apply Interested applicants can send their CV and essential credentials with application letter to us by using the link