Senior Human Resource & Administration Officer 

Job Summary 

The Sr. HR & Admin. Officer is responsible for managing and overseeing the full spectrum of human resource functions, including recruitment and selection, payroll administration, employee relations, and compliance with organizational policies and Ethiopian labor law. The role focuses on attracting and retaining top talent, ensuring accurate and timely payroll processing, and fostering a positive and compliant workplace environment. 

The position also provides guidance to management on performance management, disciplinary procedures, employee engagement, and off boarding processes, while mentoring other HR staffs. 

Oversees company Fleet and Store management operations, ensuring proper vehicle utilization, maintenance coordination, inventory control, cost efficiency, accurate record keeping, and compliance with safety and regulatory requirements. 

Key Responsibilities 

• Develop and execute recruitment strategies to attract and retain top talent. 

• Screening applications, conducting interviews, and facilitating selection. 

• Collaborate with department heads and   understand clients staffing needs and create job descriptions. 

• Maintain an active talent pipeline to ensure timely filling of vacancies. 

• Ensure recruitment practices comply with applicable labor laws and company policies. 

• Prepare reports and analytics on recruitment activities, employee engagement and workplace issues. 

• Oversee and manage payroll process, ensuring accuracy, timeliness, and compliance with company policies and Ethiopian labor law. 

•  Verify, and validate payroll inputs including attendance, overtime, allowances, deductions, and leave records. 

• Coordinate with Finance and relevant departments to ensure timely salary disbursement. 

•  Maintain and update payroll records in the ERP system, ensuring data integrity and confidentiality. 

• Act as the primary point of contact for employee relations matters, addressing concerns and resolving conflicts. 

• Conduct investigations into workplace issues and recommend appropriate solutions. 

• Promote a positive workplace culture through proactive communication and engagement initiatives. 

• Ensure compliance with organizational policies and legal requirements in handling employee grievances and disciplinary actions. 

• Provide guidance and support to management on employee relations best practices. 

• Assist managers in addressing performance issues and developing improvement plans. 

• Provide guidance on disciplinary actions and ensure fairness and compliance. 

• Conduct exit interviews and analyze feedback to identify trends and areas for improvement. 

• Ensure smooth off boarding processes, including final settlements and clearances. 

• Oversee and coordinate company fleet operations, including vehicle allocation, usage monitoring, maintenance scheduling, insurance renewals, and compliance with regulatory requirements. 

• Maintain accurate fleet records such as registration documents, service history, fuel consumption, and driver assignments. 

• Develop and implement policies related to vehicle usage, safety standards, and cost control measures. 

• Supervise drivers and ensure adherence to company policies, safety regulations, and performance standards. 

• Manage company store/inventory operations, including receiving, recording, issuing, and tracking materials, supplies, and equipment. 

• Ensure proper stock control, storage practices, and periodic inventory audits to prevent loss or discrepancies. 

• Coordinate with procurement and finance departments to maintain optimal stock levels and cost efficiency. 

• Prepare periodic reports on fleet utilization, maintenance costs, fuel consumption, and store inventory status for management review. 

•  Ensure compliance with organizational policies and relevant legal requirements in all fleet and store management activities. 

Job Requirements

Qualifications and Experience 

• Education: Bachelor’s degree in Human Resources Management, Business Administration, or related field.  Master’s degree is an advantage. 

• Experience: Minimum of 5 years of experience in human resources & Administration. 

• Certifications: HR certifications is advantageous. 

Skills and Competencies 

• Strong knowledge of labor laws and HR best practices. 

• Excellent interpersonal and communication skills. 

• Ability to manage multiple priorities and meet deadlines. 

• Problem-solving and conflict-resolution skills. 

• Proficient in HR management systems (HRIS), ERP and Microsoft Office Suite. 

How To Apply

Those who are qualified can attach only Application Letter & CV in PDF format through info@jobsinethiopia.net Clearly marking the Job Title “Senior Human Resource & Administration Officer” 

Efficient Professionals are invited to apply within 7 days after advertisement.  

Only short listed candidates will be contacted 

Job Requirements Master's Degree or Bachelor's Degree in Human Resources Management, Business Administration or in a related field of study with relevant work experience. How to Apply Submit your application and CV along with supporting documents via email: info@jobsinethiopia.net