Reports To: General Manager / Department Head

Job Purpose

To provide professional secretarial and administrative support to management, ensure efficient office operations, coordinate communication and meetings, maintain accurate records, and handle confidential information with discretion.

Job Requirements

• Education: Diploma or Bachelor’s degree in Secretarial Science, Office Administration, Business Administration, Management, or a related field.

• Experience: 3–5 years of relevant experience in a secretarial, administrative, or executive support role.

• Salary: Attractive and negotiable based on qualifications and experience

• Location: Legadadi area Transport service is available

Duties and Responsibilities

• Manage management calendars, schedule appointments, coordinate meetings, and arrange travel when required.

• Prepare, format, proofread, and maintain letters, reports, presentations, meeting minutes, and other official documents.

• Manage incoming and outgoing calls, emails, correspondence, and visitors in a professional manner.

• Prepare meeting agendas and materials, record minutes, and follow up on agreed action points.

• Maintain organized physical and electronic filing systems and ensure documents are accurate, secure, and easy to retrieve.

• Handle confidential company and management information with integrity and discretion.

• Coordinate communication between management, employees, clients, and other stakeholders.

• Monitor office supplies and coordinate administrative services to support daily office operations.

• Track deadlines, follow up on pending tasks, and remind relevant staff of important commitments.

• Prepare spreadsheets, reports, and presentations using Microsoft Office applications.

• Support document submission, records management, and other administrative processes as required.

• Perform other related duties assigned by the supervisor or management

Skills & Competencies

• Strong working knowledge of Microsoft Word, Excel, PowerPoint, email, and calendar management tools.

• Excellent written and verbal communication skills in English; Amharic language skills are an advantage.

• Strong organizational, time-management, multitasking, and follow-up skills.

• Excellent document preparation, proofreading, record-keeping, and meeting coordination skills.

• Professional communication and interpersonal skills, including telephone etiquette.

• High level of integrity, discretion, accuracy, and confidentiality.

• Ability to work independently, prioritize tasks, and meet deadlines under pressure.

Skills & Competencies

• Planning and organization

• Attention to detail and accuracy

• Confidentiality and professionalism

• Communication and interpersonal skills

• Initiative, problem-solving, and follow-through

• Teamwork and customer-service orientation

How To Apply

Submit your application and CV along with supporting documents via email: buzf2020@gmail.com

Job Requirements Diploma or Bachelor’s degree in Secretarial Science, Office Administration, Business Administration, Management, or a related field with relevant work experience How to Apply Submit your application and CV along with supporting documents via email: buzf2020@gmail.com