Organizing and supervising the daily supply chain activities and the teams associated, in the coordination, according to MSF protocols and standards in order to ensure the optimal running of the mission.

• Supervising and organizing the daily activities of the Supply Chain team and ensuring they perform the tasks linked to their role

• Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities

• Monitoring and ensuring a smooth running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.

• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to  guarantee the availability and the coherence of supply data

• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs

• Collecting claims from the field, analysing causes and making corrective actions.

• In collaboration with the Supply Manager and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required

• Informing the Logistics team Leader / Supply Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making

Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission.

• Organize and follow up the daily supply activities at coordination level, including order processing, local procurement, transport, customs follow-up and supply administration, in line with MSF protocols, standards and procedures.

• Ensure the proper use and follow-up of standard MSF supply tools, and support the quality and reliability of supply data and documentation.

• Follow up local and international orders to ensure timelines and chronogrammes are respected, and support requesters in defining quantities and anticipating needs.

• Monitor the implementation of supply procedures, including planning of needs, market assessments for local purchases, application of validation rules, and follow-up of transport and customs procedures.

• Ensure relevant supply information is available and shared with requesters and concerned departments, including price references, lead times, order status, pipeline follow-up, risk of shortages and consumption trends.

• Maintain regular communication with requester departments, project teams and the coordination supply team regarding the status of locally and internationally sourced orders.

• Prepare and share regular order follow-up reports, including weekly monitoring and monthly or quarterly reporting as required by mission guidelines.

• Support the strengthening of supply chain practices within the coordination supply team through day-to-day technical support, follow-up and on-the-job capacity building.

• Supervise the staff under his/her responsibility and contribute, in collaboration with the Deputy Coordinator in charge of Supply Chain, LogCo and HR, to recruitment, onboarding, training, evaluation, development and communication processes.

• Contribute to supply-related planning and discussions, including POA preparation and the follow-up of supply priorities linked to mission activities.

• Ensure proper follow-up of supply contracts, procurement files and related expenditures, and support budget monitoring for supply activities under his/her scope.

Job Requirements

Education        

Essential degree and specialization in Logistics/Supply Chain

Experience                        

Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures

Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits)

Languages                    

Mission language essential (English); local language desirable (Amharic)

Knowledge      

Essential computer literacy (word, excel, internet)

Competencies           

•      Results and Quality Orientation L2

•      Teamwork and Cooperation L2

•      Behavioural Flexibility L2

•      Commitment to MSF Principles L2

•      Stress Management L3

How To Apply

Interested applicants can submit their CV and application letter including photocopies of all supporting documents via www.ethiojobs.net. please be informed that we do not accept applications in other forms.

Please Note that we only contact short-listed candidates and only short-listed candidates with the required documents are allowed to attend further assessment. 

Sincerity of Declarations and Documents Submitted to MSF

Use of false documents to gain employment with MSF will lead to automatic cancelation from the recruitment process and if found after employment it will lead to termination.

We strive to promote, create, and maintain a safe organizational culture for all people who work for and with MSF OCG, including our partners. Moreover, we ensure that the workplace, wherever staff are located, is built on respect, tolerance, diversity, and inclusion that delivers a safe and respectful environment.

At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.

Job Requirements The role requires an essential degree in Logistics or Supply Chain and a minimum of two years’ experience managing supply chain operations. Responsibilities include supervising daily supply activities, order processing, procurement, transport coordination, customs follow‑up, database management, and staff training. The candidate must be proficient in MS Office, fluent in English, and ideally have knowledge of MSF Field Logistics. How to Apply Apply using the provided link below.